Exec. Assistant Mat Cover(Downpatrick)

  • £22000 - 28000
  • Temporary/Contract

Posted: 30 July 2019

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Honeycomb is delighted to be recruiting for a Downpatrick based top Industry client in the uptake of a Full-Time Temporary Executive Assistant reporting to Managing Director level. This fantastic contract role (maternity) will run for minimum 9 months.

The Client:

This highly credible Top company has developed vastly to become a widely successful & expansive establishment. This particular setting provides a vibrant and dynamic environment and is conducive to the setting of a wide and versatile role.

The Role:

Key responsibilities will include but not be limited to

* Management of CEO diaries and schedules.

* Communicate with key clients and other stakeholders in relation to meetings and visits

* Prepare meeting agendas, perform research for meetings, take minutes during meetings and follow up on actions from meetings

* Book business travel arrangements, including flights, transportation, and accommodation for SMT and other staff members

* Develop itineraries and organise hospitality for client visits. Ensure visitors are provided with information on the company as appropriate

* Prepare monthly expense claims

* Manage logistics, agendas and itineraries for Corporate, divisional or market meetings and events

* Produce client presentations and summary project outputs to high standard and in line with corporate look

* Administrative duties to include management of SMTs correspondence and support administrative requirements for major tender opportunities

* Responsibility for office supplies and facilities and managing supplier relationships

* Update relevant corporate policies as and when required

* Produce and coordinate corporate communications

* Assist Finance team with administrative duties

The Person:

* Systems familiarity with the following: Apple MAC.

* 3+ years experience at Exec Assistant / PA level to multiple parties.

* Minute taking.

* The environment is fast-paced and dynamic, so the role requires someone who can deliver to a high standard whilst dealing with ambiguity, changing deadlines and priorities, all the while keeping a cool head in order to make sound decisions.

If interested please don't hesitate to contact specialist recruitment consultant Claire Connolly on 02896 207050 or alternatively please send your CV to:

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