Administrative Assistant (Temp 6 months)

The Company

Our client is a respected public sector organisation dedicated to driving economic development, regeneration, and strategic growth.

The Role

The Administrative Assistant will provide wide-ranging, professional, and confidential administrative support to the Strategic Projects team. This role is essential in ensuring the smooth running of day-to-day operations and supporting the delivery of key service objectives.

Key Responsibilities:

• Provide general secretarial and administrative support to senior staff, including diary management, meeting scheduling, and handling routine correspondence.

• Screen telephone calls and emails, responding to routine internal requests and preparing outgoing communications.

• Deliver a full range of administrative services such as word processing, maintaining spreadsheets and databases, preparing presentations, photocopying, scanning, and managing filing systems.

• Develop and maintain effective office systems for information flow and storage, both electronic and hard copy, in line with audit requirements.

• Collate and produce management information, departmental reports, and documentation.

• Attend meetings to take notes, prepare and agree minutes, track attendance, and follow up on actions.

• Coordinate courses, seminars, and events, including booking venues, arranging travel, catering, equipment, and managing delegate registration.

• Support financial processes including raising purchase orders, invoice coding, setting up financial codes, and ensuring timely payments.

• Handle enquiries from the public and stakeholders, including complaints, in line with policy.

• Assist in the creation and distribution of publications, promotional materials, online content, and awareness events; liaise with Procurement on marketing materials and maintain stock control.

• Provide support with departmental marketing and promotional campaigns.

• Provide cover for colleagues where required to meet service deadlines or support department needs.

• Adhere to all policies, health and safety requirements, risk management procedures, and quality standards.

• Contribute to performance improvement, business planning, and the achievement of departmental and personal targets.

The Person

Essential Criteria:

• Strong administrative or secretarial experience within a busy office environment.

• Excellent organisational skills with the ability to manage multiple tasks and meet deadlines.

• Proficiency in MS Office applications including Word, Excel, PowerPoint, and Outlook.

• Experience of developing and maintaining filing and office systems.

• Ability to work independently and collaboratively as part of a team.

• Strong interpersonal skills with the ability to deal professionally with staff, stakeholders, and members of the public.

Desirable Criteria:

• Experience working within a local authority or public sector environment.

• Familiarity with financial processes such as purchase orders and invoice processing.

• Experience taking minutes and preparing meeting documentation.

• Experience supporting marketing, promotional, or communications activities.

• Knowledge of records management, GDPR, or similar regulatory frameworks.

Package & Benefits:

• Hourly rate of £14.00 to £15.00 per hour

• Wheelchair accessible working environment with accessible toilets.

• Learning and development opportunities.

• Supportive and collaborative public sector work environment.

How to Apply

To apply for this role, submit your CV via the application form provided.
Alternatively, to speak in absolute confidence about this opportunity please contact Zeena Jackson via zeena.j@honeycomb.jobs.

Disclaimer

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all.
Please note, we are receiving an exceptionally high number of applications and will be unable to shortlist candidates who are not meeting the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding.