Executive Officer (Corporate Services Officer – EOII)
Location: Northern Ireland, County Antrim, Belfast
Industry: Public Sector
Salary: Up to £14.49 per hour
Contacts: David McClure, david.m@honeycomb.jobs
Job Ref: BBBH54464
Expiry date: 2024-11-19
Honeycomb Jobs is delighted to be working with our public sector client, to recruit a temporary Corporate Services Officer at EOII level based on site in Belfast.
The Client - Our quasi-public sector client is an independent body providing an impartial and free examination of complaints about a range of public services.
The Role: This credible position reports into the Finance and Corporate Services Manager. Duties will include but will not be limited to:
- Identify records due for disposal and arrange for their review of by the relevant information governance lead.
- Arrange the secure disposal of records approved for destruction
- Complete assurance checks in respect of payments processed.
- Support the Corporate Services Admin Officer with raising of purchase orders on finance system, inputting of invoices and processing payments as required.
- Co-ordination of the asset management procedures within the Office.
- Undertake the role of premises officer including liaison with contractors and the organisation's landlord.
- Ensure the schedule of planned, preventative maintenance works is undertaken and arrange / co-ordinate all remedial maintenance works including monitoring of online property maintenance system (AMPS).
- Undertake the role of Health and Safety Officer and ensuring compliance with the Health and Safety Policy and Fire Safety Procedures, recommending to management changes/updates as appropriate.
- Maintain relevant premises records.
- Ensure housekeeping of office accommodation in accordance with laid down requirements.
- Maintenance of all Corporate Services procedures and records including procurement document and Post Project Evaluations.
- Undertake any other Corporate Services duties appropriate to grade and as directed by line management including ad hoc project work as required.
- Providing administrative support within an office environment.
- Working under pressure to successfully manage competing work priorities.
- Communicating effectively with internal and external stakeholders.
- The use of Microsoft Office packages, particularly MS Word and Excel, to extract information and produce reports.
- Managing health and safety issues within an office environment.
- Providing support and guidance to staff to enable them to carry out their duties and ensure efficient operation of the office.
- Experience of facilities management.
- Experience of finance systems.
- Experience of working in the public sector.
- Experience of providing input for briefing papers, reports and policies.
- A qualification in health and safety.
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