Band 3 Administrator

Honeycomb are delighted to be working with the Western Health and Social Care Trust to recruit for a Band 3 Administrator. This position is based in Derry/Londonderry and offers an immediate start. It is initially for a period of 2 months.

• Derry/Londonderry
• Pay rate- Band 3- £12.75 per hour
• Weekly pay and immediate start
• Temporary contract for the period of 2 months initially
• Monday- Friday- 9 am- 5 pm

Are you an organised, proactive administrator who thrives in a busy office environment? Do you enjoy being the first point of contact and playing a vital role in supporting services that make a real difference to young people? This is an exciting opportunity to contribute to a professional, supportive environment while developing your administrative and organisational skills.

Key Responsibilities

• Provide a professional and welcoming reception service to service users and visitors
• Deliver comprehensive administrative support to the team and associated professionals
• Manage diaries, arrange meetings, venues, travel, hospitality, and take minutes as required
• Maintain efficient filing and brought-forward systems
• Handle incoming mail and draft routine correspondence
• Liaise with internal departments, hospitals, external agencies and the public
• Manage telephone enquiries professionally and efficiently
• Produce letters, reports, memoranda and presentations (Word, Excel, PowerPoint)
• Assist in preparing policies, statistical reports and departmental documentation
• Maintain stationery stock and office supplies
• Update and search client databases (e.g., SOSCARE)
• Contribute to data collection and statistical collation
• Operate petty cash systems in line with Trust policy
• Assist with financial reconciliations and requests
• Participate in ongoing training and development

Essential Criteria

Qualifications & Experience

You must meet one of the following:

• 5 GCSEs (Grade A-C) including English Language (or equivalent) AND 1 year administrative/clerical experience including cash handling

OR

• NVQ Level II in Business & Administration (or equivalent) AND 1 year administrative/clerical experience including cash handling

OR

• 3 years administrative/clerical experience including cash handling

Knowledge & Skills

You will demonstrate:

• Knowledge of 16+ Services
• Understanding of maintaining confidentiality
• Experience with filing systems
• Ability to arrange meetings and take accurate minutes
• Knowledge of cash handling procedures
• Ability to work on your own initiative
• Strong organisational and time management skills
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong written and verbal communication skills
• Ability to work effectively as part of a team

Desirable Criteria

• OCR Stage 2 Text Processing (Part 1) & Stage 2 Word Processing/Typing (Part 2) or equivalent
• Experience using SOSCARE/PARIS systems

To apply in confidence, please submit your CV via the link provided or contact Geraldine Stevenson for more information.

If you require any adjustments or support during the recruitment process, please let us know so appropriate arrangements can be made.

Please note: Successful candidates may need to complete a Basic or Enhanced Access NI check (fee of £18+). A previous conviction will not automatically prevent appointment; all disclosures are managed confidentially.

Honeycomb is an equal opportunities employer. Due to high application volumes, we may not be able to respond to every applicant individually, but we appreciate your interest in this role.