Band 3 Personal Secretary (Temporary)

Honeycomb are delighted to be working with the Northern Health and Social Care Trust to recruit for a Band 3 Personal Secretary. This is a temporary role for 2 months initially and an immediate start.

Location: Whiteabbey Hospital

Organisation: Northern Health and Social Care Trust (NHSCT)

Hours: Monday to Friday, 9:00am - 5:00pm (37.5 hours)

Contract: Temporary, Full-Time

Salary: Band 3 £12.75 per hour

About the Role

This is an exciting opportunity to join the Northern Health and Social Care Trust as a Personal Secretary within the Whiteabbey Hospital. This role is a 2-month temporary position and requires a candidate available for an immediate start.
The successful candidate will play a key role within a busy service, supporting the day-to-day running of the office and contributing to the delivery of a high-quality, professional and compassionate service. The successful candidate will work closely with colleagues across Health and Social Care.

Key Responsibilities

• Provide full secretarial support to the Team Leader, including diary and appointment management
• Deliver high-quality administrative and clerical support across the department
• Type reports, correspondence, minutes and other documentation to a high standard from notes, audio or digital dictation
• Organise, service and minute meetings, ensuring papers are prepared and distributed on time
• Act as a first point of contact for internal and external enquiries, including liaising with senior managers, professionals and external agencies
• Manage departmental mail, email inboxes and telephone enquiries, ensuring effective follow-up systems are in place
• Maintain accurate and confidential records and filing systems (manual and electronic) in line with Information Governance requirements
• Input, retrieve and extract data from computerised systems and spreadsheets
• Develop and maintain spreadsheets and databases using Microsoft Office, particularly Excel
• Support complaint processes, including organising meetings and collating responses on behalf of management
• Handle petty cash and basic financial administration where required

Essential Criteria

Qualifications & Experience

Option 1:

• 4 GCSEs (A-C)* including English (or equivalent), plus
• 1 year's paid clerical experience in an office environment using Microsoft Office
• 1 year's minute-taking experience (where applicable)

OR

• GCSE English (A-C)* (or equivalent), plus
• 2 years' paid clerical experience in an office environment using Microsoft Office
• 1 year's minute-taking experience (where applicable)

In addition, applicants must have either:

• RSA/OCR Stage II Typing/Word Processing (both parts), or
• At least 1 year's experience using ICT, including word processing, spreadsheets and email

Skills & Abilities

• Effective communication skills
• Ability to work as part of a team and with senior staff
• Ability to use initiative and work independently
• Ability to work under pressure and meet deadlines
• Strong IT skills

Experience must include:

• Microsoft Office (Word, Excel, Outlook)
• Electronic and manual diary management
• Organising and servicing meetings
• Collating and presenting data using Excel
• Data input and extraction

What We Offer

• Enjoy a Monday to Friday daytime schedule (9am-5pm)
• Enhanced holiday rates after 12 weeks
• A supportive, inclusive workplace built on strong values
• A chance to make a real difference within Health & Social Care

If you wish to apply in confidence, please submit your CV via the link provided or contact Ashlea Parte for further information.

Applicants requiring adjustments or support during the recruitment process are encouraged to get in touch so that appropriate arrangements can be made.

Please note: Successful candidates may be required to complete a Basic or Enhanced Access NI security check (fee of £18+). A previous conviction will not automatically disqualify you; all information is treated in strict confidence.
For further details, visit: www.nidirect.gov.uk/campaigns/accessni-criminal-record-checks.

Honeycomb is fully committed to equal opportunities for all applicants. While we may be unable to respond to every application individually due to high volumes, we appreciate your interest in this opportunity.