Band 3 Secretary Ards Part Time

Honeycomb is delighted to be working with Ards Hospital to recruit for the role of General Secretary - Band 3

Part-time part time 33 hours per week Mon, Tues, Wed 8.30am to 5.30pm, Thurs off, Fri 9am to 5pm
Location: Ard Hospital Community Mental Health Team

Join Our Team and Make a Real Difference!

The Person

Are you a highly organised, motivated, and approachable individual who enjoys working in a busy administrative environment?
We're looking for an enthusiastic General Secretary to join our Community Mental Health Team (CMHT) - a vital part of our service providing compassionate, efficient support to our clinicians and patients. This is a great opportunity to become part of a dynamic, friendly team where your administrative and communication skills will directly contribute to improving the quality and efficiency of patient care.

The Role

As a key member of the CMHT administrative team, you'll:

• Handle telephone calls and correspondence, documenting all relevant information on Encompass.
• Process incoming mail and support information gathering for ongoing audits.
• Type, format, and send professional correspondence and clinical letters via Encompass.
• Manage clinic bookings, cancellations, and outcomes to ensure smooth service delivery.
• Maintain and update consultant and team caseloads using digital systems.
• Produce and share weekly/monthly statistics and reports using DAR and other administrative tools.
• Co-ordinate meetings, take minutes, and manage consultant/team diaries.
• Support the team with stock control through eProcurement.
• Provide reception cover and general admin support during staff absences.
• Manage room and clinic bookings and assist with ad-hoc duties such as data cleansing, arranging interpreters, and booking patient transport.

Essential Criteria

• 4 GCSE's Grades A-C to include English Language (or equivalent Qualification) plus one year's secretarial/admin/clerical experience.

OR

• NVQ Level 2 in Administration (or equivalent qualification) plus one year's secretarial/admin/clerical experience.

OR

• 2 Year's secretarial/admin/clerical experience .RSA/OCR Stage II Text Processing Part I and Part II (or equivalent/ above qualification).

OR

• 12 months word processing experience, to include typing and formatting of reports and letters.
• Experience in using Microsoft packages to include WORD, EXCEL, and OUTLOOK.
• Strong IT and organisational skills, with confidence using systems such as:
  Encompass, Maxims, PAS (Ards only), ECR, MH Admin SharePoint, CCG, eProcurement, MedSpeech, and Teams.

• Excellent communication skills, both written and verbal.
• A flexible and proactive approach with the ability to multitask and prioritise effectively.
• Previous administrative or secretarial experience in a healthcare setting (desirable but not essential).

Why Join Us?

• Be part of a supportive and welcoming team that values your contribution.
• Opportunities for training, development, and career progression within the NHS.
• A varied role where no two days are the same!
• On Site Parking
• Weekly Pay
• Enhanced holidays after 12 weeks.

If you are interested in applying for the role or would like more information, then contact Geraldine Stevenson in Honeycomb using the details provided.

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss.

"Please note that successful candidates may* be required to complete a Basic or Enhanced Access NI Security Clearance at a cost of £18+ (subject to the nature of the job). A person's criminal record will not, in itself, debar that person from being appointed to this post. Any information given will be treated in the strictest confidence. Please go to:
www.nidirect.gov.uk/campaigns/accessni-criminal-record-checks for more information."

*Please note that this requirement will be confirmed by the consultant throughout the application process. Honeycomb is committed to providing equality of opportunity to all.