Band 3 Secretary (Ballymena)Temp Full and Part Time

Honeycomb are delighted to be working with the Northern Health and Social Care Trust to recruit a number of Band 3 positions both full and Part time ( Part time hours - 30 per week) on a temporary basis in Ballymena.

Monday - Friday | 9:00am - 5:00pm
£12.75 per hour and weekly pay
Ballymena (Temporary Position)

This is an excellent opportunity to join a professional team, supporting senior staff and helping deliver a high-quality, efficient administrative service.

The Role

As a Team/Personal Secretary, you will provide comprehensive secretarial and administrative support to senior members of staff and their professional teams, while assisting with the day-to-day management of the office to ensure smooth and effective service delivery.

Key Responsibilities

Provide full secretarial support to senior staff, including diary management and scheduling meetings
Organise and service meetings, including minute taking and preparation/distribution of documentation
Prioritise and complete high-quality word processing (reports, letters, forms) from manuscript, audio or digital dictation
Provide clerical support across the department as part of the wider admin team
Open, sort and distribute departmental mail
Handle telephone, written and face-to-face enquiries from service users, families and the public
Liaise with outside agencies and multidisciplinary teams
Manage generic email accounts
Maintain efficient filing systems (manual and electronic shared drives)
Input and retrieve information from computerised systems (e.g. Encompass, Paris, Epex, Lcid)
Maintain records including Datix reporting and HRPTS
Order supplies via e-procurement (as approved)
Collate statistical information and maintain spreadsheets/databases using Microsoft Office
Provide cover for clerical colleagues during periods of absence or high workload

Essential Criteria

Applicants must clearly demonstrate on their application form that by the closing date they have:

Qualifications & Experience

Option (a):

4 GCSEs (Grades A*-C) including English and Mathematics (or equivalent)
AND 1 year's clerical/secretarial experience in an office environment including use of Microsoft Office

Option (b):

2 GCSEs (Grades A*-C) including English and Mathematics
AND 2 years' clerical/secretarial experience in an office environment including use of Microsoft Office

AND

At least 6 months' experience servicing meetings/committees, including minute taking

Equivalent qualifications will be considered.
Shortlisting will be based on the information provided in your application form.

Why Apply?

Competitive hourly rate
Structured Monday-Friday working hours
Excellent holidays
Valuable public sector experience
Opportunity to work within a supportive and professional environment
Develop and enhance your administrative and organisational skills

If you are highly organised, detail-focused, and confident managing multiple priorities in a busy office setting, we would love to hear from you.

To apply in confidence, please submit your CV via the link provided or contact Geraldine Stevenson for more information.

If you require any adjustments or support during the recruitment process, please let us know so appropriate arrangements can be made.

Please note: Successful candidates may need to complete a Basic or Enhanced Access NI check (fee of £18+). A previous conviction will not automatically prevent appointment; all disclosures are managed confidentially.

Honeycomb is an equal opportunities employer. Due to high application volumes, we may not be able to respond to every applicant individually, but we appreciate your interest in this role.

Honeycomb Privacy Policy