Band 4 Administrator (Belfast)

Honeycomb are delighted to be working with the Northern Ireland Medical and Dental Training Academy (NIMDTA) to recruit for a temporary Band 4 Administrator. This role is for 3 months with potential for extension. It offers an immediate start.

Organisation: Northern Ireland Medical and Dental Training Academy

Location: Belfast

Hours: Monday to Thursday 9:00am-5:00pm and Friday 8:30am-4:30pm

Contract: Temporary, full time. 3 months with the potential for extension

Salary: Band 4 £14.06 per hour

About the Role

This is an exciting opportunity to play a key role in supporting the delivery of postgraduate medical and dental training across Northern Ireland. The successful candidate will work within a dynamic environment, providing essential administrative and coordination support to our training programmes and helping ensure the highest standards in medical education.

Key Responsibilities

• Coordinate specialty recruitment in line with national guidance
• Create and manage vacancies via the online recruitment system
• Organise shortlisting and interviews, ensuring equality and diversity compliance
• Prepare interview documentation and schedules
• Support pre-placement checks, including references
• Provide advice and guidance to recruitment panels
• Coordinate trainee placements in line with NIMDTA policy
• Administer the Annual Review of Competency Progression (ARCP) process
• Coordinate assessment schedules and panel documentation
• Collate trainee evidence and liaise with Royal Colleges
• Support the Revalidation Executive Officer and Responsible Officer
• Organise and service Specialty School Board and Training Committee meetings
• Prepare agendas, minutes, and action logs
• Follow up on actions and provide professional advice to members
• Support the Annual School Review process
• Coordinate specialty induction programmes
• Maintain attendance records to support ARCP requirements
• Maintain and update departmental information systems
• Manage College ePortfolio systems and related enquiries
• Support departmental events and colleagues as required
• Support regulatory compliance for medical training programmes
• Coordinate travel and event arrangements in line with policy

What We're Looking For

You'll be adaptable and well organised, with the ability to manage a varied workload effectively. The successful candidate will be a confident communicator who works well as part of a team and brings experience in administration, customer service, and the use of data management systems.

Essential Criteria

• GCSE Maths and GCSE English (A-C) OR equivalent qualification to demonstrate literacy and numeracy OR higher qualification
• AND 2 A Levels OR equivalent OR higher qualification
• AND 18 months' relevant experience*
• OR A minimum of 3 years' relevant experience.
• Experience in use of Microsoft office products including Word, Excel, and PowerPoint

Why Join NIMDTA?

• Play a vital role in shaping the future medical workforce
• Work in a collaborative, purpose-driven environment
• Enjoy a Monday to Friday daytime schedule

If you wish to apply in confidence, please submit your CV via the link provided or contact Geraldine Stevenson for further information.

Applicants requiring adjustments or support during the recruitment process are encouraged to get in touch so that appropriate arrangements can be made.

Please note: Successful candidates may be required to complete a Basic or Enhanced Access NI security check (fee of £18+). A previous conviction will not automatically disqualify you; all information is treated in strict confidence.
For further details, visit: www.nidirect.gov.uk/campaigns/accessni-criminal-record-checks.

Honeycomb is fully committed to equal opportunities for all applicants. While we may be unable to respond to every application individually due to high volumes, we appreciate your interest in this opportunity