Executive Assistant

Honeycomb is partnering with a leading Professional Services firm to recruit for an Executive Assistant to the CEO. The role is full time and permanent, hybrid working, based in Belfast city.

The Company

A nationwide company with multiple locations throughout the UK, specialising in Financial Services and Fintech.

The Role

The EA is a pivotal role within the Business Support team that requires exceptional organisational, interpersonal and communication skills. This person will act as a key liaison for the Group CEO, managing a wide variety of internal and external relationships, including senior colleagues, investors, board members, and key stakeholders across the Group.

Responsibilities & Criteria:

• Executive Support: Manage and prioritise all communications and requests directed to the CEO, ensuring efficient use of time and focus on critical business needs, including diary, inbox, and travel management.
• Stakeholder Liaison: Represent the CEO with professionalism and discretion when dealing with board members, investors, partners, clients, and internal teams.
• Meeting Preparation and management: Coordinate and prepare board packs, briefing materials, agendas and minutes as required, following up on action points where necessary
• Strategic Coordination: Manage interactions with key stakeholders, building and maintaining strong internal and external relationships, in order to progress requirements in the most efficient and effective manner.
• Communication Management: Prepare and issue correspondence on behalf of the CEO
• Office management: Work collaboratively with teams across the office estate, supporting meeting logistics and ensuring a smooth-running work environment
• Leadership: Support and mentor the wider team of PAs to ensure senior leadership team deliver to deadlines
• Professional Stakeholder Engagement: Represent the CEO with professionalism and discretion when dealing with board members, investors, partners, clients, and internal teams.
• Internal Coordination: Serve as a conduit between the CEO and internal teams to support communication, alignment and follow-through on actions & key activities.
• Confidentiality & Discretion: Handle sensitive information with the highest level of confidentiality and professionalism commensurate with the trust placed in this role.

Criteria

• Proven experience as an Executive Assistant at senior leadership level, ideally professional services.
• Strong understanding of governance and compliance processes in a corporate environment, with particular focus on Board/ Exec meeting management schedules.
• Experienced in optimising executive time through effective diary management and seamless travel planning.
• Skilled in co-ordinating and delivering comprehensive Board documentation in line with governance standards and tight timelines.
• Experienced in dealing with complex subject matter, interpreting requirements and assessing required action to be taken
• Meticulous attention to detail

Package

• Competitive salary depending on experience.
• Up to 10% Pension
• Private Medical Insurance
• 25 days leave + stats

To speak in absolute confidence about this opportunity please send an up-to-date CV via the link provided or contact Louise Quinn, Associate Director, Honeycomb Jobs.

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss.

Honeycomb is committed to providing equality of opportunity to all.