Grants Administrator

The Role

The Grants Administrator will play a key role in providing administrative and operational support to the Grants Team across a range of funding programmes. This role supports the effective delivery of grant contracts by managing enquiries, maintaining accurate records, supporting procurement and financial reporting, and ensuring compliance with programme and organisational requirements.

Key Responsibilities

Administrative Support

• Support the development and implementation of systems to support daily business operations and programme delivery.

• Provide administrative support to programme staff and partners, including record management, organising meetings, and coordinating events.

• Take accurate minutes during meetings and distribute notes and action points in a timely manner.

• Respond to general enquiries relating to grants programmes.

• Maintain a ticketing system to log, track, and allocate enquiries to the appropriate delivery teams.

• Coordinate procurement processes for goods and services required for programme delivery.

• Manage contracts with suppliers and service providers, ensuring compliance with procurement regulations and contractual obligations.

• Maintain accurate financial records for programme transactions.

• Support the preparation of financial reports and forecasts in collaboration with senior colleagues.

• Ensure compliance with relevant financial management and procurement policies and procedures.

• Prepare documentation and provide support for internal and external audits, ensuring records are accurate and accessible.

The Person

Essential Criteria

• Experience in an administrative or similar role.

• Strong organisational and time management skills with the ability to manage multiple priorities.

• Excellent written and verbal communication skills.

• Experience supporting procurement processes and managing supplier contracts.

Desirable Criteria

• Accounting, business, or finance-related experience.

• Experience taking minutes and supporting meetings or events.

• Experience working within grant programmes or the non-profit sector.

Package & Benefits

• Flexible working arrangements to support work-life balance.

• Belfast-based role.

• Training and professional development opportunities.

• Supportive, collaborative and values-driven working culture.

How to Apply

To apply for this role, submit your CV via the application form provided.
Alternatively, to speak in absolute confidence about this opportunity please contact Zeena Jackson via zeena.j@honeycomb.jobs.

Disclaimer

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all.
Please note, we are receiving an exceptionally high number of applications and will be unable to shortlist candidates who are not meeting the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding.