HR Assistant (Charity, Belfast)

Honeycomb Jobs is delighted to be working with a charity sector client, to recruit a permanent HR Assistant based in Belfast.

The Client - Our charity sector client focuses on working in partnership with people supported, their families, commissioners and others to provide a specialist, Autism specific, person centred and outcome focused service for people with Autism Spectrum Conditions.

The Role - is to provide and deliver a generalist HR Assistant service to the HR Adviser and HR Manager. Provide high quality administrative support within the Human Resources Department and work to the key areas of responsibility. Duties will include but will not be limited to:

• Provide high quality HR Assistant support to the HR Adviser, HR Manager and the wider department as required.
• Undertake full administration of the Absence Management system, including the recording of Absence Declaration Forms, Return to Work forms and Monthly Absence Forms together with application of the Absence Caution procedure, providing advice and guidance to service managers as appropriate on the completion of said documents.
• Full administration of end-to-end recruitment, including planning and organising recruitment fairs and events for the HR department.
• Administration of the Leavers process, including communication with service managers in relation to staff's feedback and learning outcomes, acknowledging resignation letters, removal from HR systems and archiving of documents.
• Produce accurate reports in preparation of HR Business Partner meetings, interpret and analyse data, highlighting issues of concern, trends, etc. utilising current processes and databases
• To support the Employee Relations processes, e.g. investigation, performance management and disciplinary process with note taking, bundle preparation and upkeep of files as advised by the HR Manager.
• To produce contracts/amendments to contracts when required.
• Prepare and distribute Pension letters to staff regarding auto enrolment as advised by Payroll.
• To undertake the responsibility for notetaking, producing reports using Microsoft Office packages and other databases as required.
• Accurate inputting and checking of data for the HR/Payroll database.
• As part of safer recruitment and ongoing employment, ensure the administration of Access NI applications and ensure they are processed and monitored in a timely manner in accordance with the regulatory bodies and local authority contracts.
• Contribute to the maintenance of a secure and tidy environment, including, filing, file maintenance, distribution of post when appropriate.
• To support with HR audit compliance.
• Observe all legal and procedural requirements in relation to data management and confidentiality e.g. adherence to GDPR and internal data management policies and procedures. All confidential information should be kept in confidence and not released to unauthorised persons.
• Answer first level queries on behalf of the Human Resources team as required, ensuring all information is passed on to the appropriate person.
• Process correspondence for those both external and internal colleagues and stakeholders
• Maintain and manage confidential personal records for all staff both manual and computerised in line with the provisions of the General Data Protection Regulation.
• Actively promote and implement the Equality, Diversity and Inclusion policy and initiatives.
• Participate in training and development, as required for your role.

The Person

As the successful candidate you will have the following background and experience:

Essential:

• GCSE Maths and English at grade C or above, or equivalent.
• Proven knowledge of Microsoft office and completing reports.
• Full UK driving licence with access to your own vehicle.
• 1 years experience of working in a generalised HR role.
• Experienced in management of end-to-end recruitment.
• Exemplar planning and organisation skills for events, careers fairs, meetings.
• Ability to input, analyse and check data to ensure all information is up to date and accurate.
• Demonstrate accuracy and attention to detail in all aspects of work.
• Ability to work as part of a team within the organisation.
• Ability to work to deadlines without supervision and to prioritise a varied workload.
• Excellent written and verbal communication skills.
• Proven experience of producing high quality reports and meeting documentation.
• Ability to take accurate notes at meetings.
• High standard of computer literacy and accuracy.
• Strong customer focus skills.

Desirable:

• Experience of working in a social care environment.
• CIPD qualified to Level 3.
• Third level professional qualification; in a related subject is preferable.

To speak in absolute confidence about this opportunity please send an up to date CV via the link provided or contact David McClure, Principal Recruitment Consultant at Honeycomb on 02896 207050.

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss.

Honeycomb is committed to providing equality of opportunity to all.

Even if this position is not right for you, we may have others that are. Please visit Honeycomb to view a wide selection of our current jobs www.honeycomb.jobs

** Please note, we are receiving an exceptionally high number of applications and present and will be unable to shortlist candidates who are not meeting the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding. **