Legal Adminsitrator

Honeycomb is delighted to be working alongside a respected legal firm in the search for a proactive Legal Administrator to join their busy Belfast office. This is an excellent opportunity to become part of a fast-paced team, provide key support to fee earners, and build valuable experience within a professional legal setting.

The Job
We are looking for a highly organised and flexible Administrator to support a busy real estate team. The role will involve delivering comprehensive administrative assistance to fee earners across a range of property matters. Responsibilities include maintaining and updating case files, preparing and formatting legal documents, communicating with clients and internal departments, and carrying out a variety of administrative tasks. The successful candidate will play a key role in ensuring cases progress efficiently while maintaining high levels of accuracy. Strong organisational skills, effective communication, and the ability to work well under pressure are essential.

The Company
Our client is a globally recognised law firm, well known for providing high-quality legal services across a variety of sectors. With an international presence and an excellent reputation, the firm offers commercially focused and strategic advice to a broad client base, including multinational organisations, financial institutions, and public sector bodies. The company promotes a collaborative and supportive working environment, values innovation, and is committed to achieving the best outcomes for its clients.

Package/Benefits:

• Competitive holiday allowance
• 25 days annual leave plus statutory holidays
• 5% employer pension contribution
• Monday to Friday working pattern
• Opportunity to join an innovative and forward-looking firm

The Role

• Deliver accurate, high-quality work while managing competing priorities and deadlines.
• Work closely with internal teams such as Operations, Document Services, and Reprographics to ensure tasks are completed efficiently.
• Handle telephone and written correspondence in a professional manner, maintaining a high standard of service.
• Print, scan, and copy documentation as required, including preparation of court bundles, deeds, and supporting papers.
• Maintain well-organised filing systems, both electronic and physical.
• Provide administrative support to fee earners, including processing expenses, cheque requests, and other financial administration.
• Manage and organise incoming emails, responding where appropriate and ensuring correct filing.
• Accurately record time entries and assist with billing processes, including pre-bills, editing narratives, and e-billing.
• Update client and case information on internal systems and assist with report generation when needed.
• Support new business procedures, including conflict checks, opening files, and issuing engagement documentation.
• Arrange meetings and events, including booking rooms, organising catering, and coordinating travel.
• Maintain client databases and assist with file archiving and retrieval processes.
• Provide general administrative support, including managing post, couriers, calls, and document production.
• Build strong working relationships and consistently deliver a high level of client service.
• Remain aware of team priorities to provide proactive and effective support.
• Adhere to all company policies, ensuring confidentiality and accuracy at all times.
• Participate in team meetings, training, and development opportunities.
• Take responsibility for personal development and contribute to team knowledge sharing.
• Assist with maintaining deeds schedules and client data systems, ensuring records are current and accurate.

The Person

• A minimum of 1 year's experience in an administrative or office-based position.
• Previous experience within a legal environment would be advantageous.
• Experience within real estate or property-related work would also be beneficial.
• Strong typing skills with a high level of accuracy.
• Proficient in Microsoft Office applications, including Word, Outlook, Excel, and PowerPoint.
• Excellent written and verbal communication skills, with the ability to build and maintain professional relationships both internally and externally.

To discuss this opportunity in confidence, please submit your up-to-date CV via the link provided or contact Caoimhe Fairfield at Honeycomb on 028 9013 1228.

If you require any adjustments during the recruitment process due to a disability, please contact us directly to discuss your needs.

Honeycomb is committed to equal opportunities for all applicants.

If this role is not quite right for you, we may have other opportunities available. Please visit Honeycomb to explore a wide range of current vacancies.