Office Administrator (Permanent, Maghera)

Honeycomb Jobs is delighted to be working with a charity sector client, to recruit a permanent Office Administrator based in Swatragh.

The Client - Our charity sector client is committed to making a difference in the local community and throughout the agricultural sector.

The Role - is responsible for ensuring the smooth and efficient operation of the office by managing administrative tasks, coordinating office activities, and providing support to staff and management as and when required. Duties will include but will not be limited to:

• Being the first point of contact for administrative support.
• Manage administrative queries and tasks, assisting the Senior Administrator.
• Assisting with data entry and processing on administrative systems.
• Maintaining accurate administrative records in compliance with company standards.
• Management of central calendar in accordance with events and meetings taking place across the organisation.
• Minute-taking, agenda and document preparation.
• Producing high-quality resources for internal and external stakeholders.
• Carrying out photocopying, filing, emailing and completion of routine forms.
• Printing and duplicating of a wide variety of documentation.
• Distributing letters and other circulars to relevant stakeholders.
• Providing logistical support to areas of the business as and when required.
• Liaise with colleagues across a variety of teams throughout the organisation.
• Other general administrative duties as determined by business needs.
• Scheduling and managing appointments, meetings and travel arrangements.
• Preparing agendas and following up on actions on behalf of General Manager.
• Managing correspondence, email and phone calls, to include filtering information and ensuring timely responses.
• Handling sensitive information with discretion and upholding confidentiality.
• Greeting all visitors and ensure they are signed in, with appropriate contact made to internal staff of arrival.
• Overseeing the room-bookings, setting up diary invites and managing email communications.
• Gathering dietary requirements for internal catered meetings.
• Setting up the meeting space by ensuring sufficient stationary is available and table layout is appropriate.
• Answering the enquiries line and directing calls as appropriate.
• Managing the reception area to ensure it is tidy and welcoming.

The Person

As the successful candidate you will have the following background and experience:

Essential:

• Relevant qualification in business administration or a related field is preferred.
• Previous administrative experience is advantageous, but not essential.
• Experience of using an administrative system or database is advantageous, but not essential.
• Experience working as part of a busy team.
• Understanding of the requirements of GDPR, confidentiality of records, documents and information.
• Ability to develop solutions to customer requirements.
• Excellent IT literacy (including Word, Adobe, Excel, PowerPoint and Outlook).

To speak in absolute confidence about this opportunity please send an up to date CV via the link provided or contact David McClure, Principal Recruitment Consultant at Honeycomb on 02896 207050.

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss.

Honeycomb is committed to providing equality of opportunity to all.

Even if this position is not right for you, we may have others that are. Please visit Honeycomb to view a wide selection of our current jobs www.honeycomb.jobs

** Please note, we are receiving an exceptionally high number of applications and present and will be unable to shortlist candidates who are not meeting the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding. **