Office Assistant

The Role

The Office Administrator will join the HR & Administration function, playing a central role in organisational coordination, governance support and day-to-day office operations. This position supports the Senior Management Team and Board of Directors, ensuring the organisation runs efficiently, safely and in line with compliance standards.

Key Responsibilities

Office Administration

• Maintain a warm, welcoming environment for visitors, professionals and staff.

• Handle all correspondence and enquiries, providing professional telephone and reception support.

• Process incoming mail and maintain accurate records in line with internal policies.

• Manage central queries and ensure clear, timely communication across teams.

• Provide administrative support to the Senior Management Team.

• Collate, produce, and distribute organisational documents and information.

• Oversee general office duties including ordering supplies, data input, organising meetings, providing refreshments, and photocopying.

• Manage meeting room diaries, organisational booking systems and reminder processes.

• Assist in planning conferences, seminars, workshops, and training sessions, including preparing materials and delegate packs.

• Support marketing activities, including campaign administration.

• Ensure the office environment is safe, comfortable, and well maintained.

• Support the Manager with Health & Safety responsibilities across the organisation.

• Conduct weekly Health & Safety, Fire Safety and GDPR compliance checks.

• Coordinate facilities maintenance, repairs and contractor visits.

• Organise, chair, and administrate bi-annual Office Meetings to support continuous improvement.

The Person

• Excellent communication skills, both written and verbal.

• Strong planning and prioritisation skills.

• High level of accuracy and attention to detail.

• Strong interpersonal skills and the ability to work effectively within a team.

• Able to communicate effectively with a wide range of stakeholders.

Package & Benefits

• Full-time role based in Belfast.

• Pension scheme

• Training and learning opportunities.

• Supportive, values-driven working culture.

• Opportunities for professional development.

• Modern and welcoming office environment.

How to Apply

To apply for this role, submit your CV via the application form provided.
Alternatively, to speak in absolute confidence about this opportunity please contact Zeena Jackson via zeena.j@honeycomb.jobs

Disclaimer

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all.
Please note, we are receiving an exceptionally high number of applications and will be unable to shortlist candidates who are not meeting the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding.