Personal Assistant

The Company

We are recruiting a temporary Personal Assistant on behalf of a fantastic charity based in Belfast. This role is a temporary position until the end of January with the possibility of a permanent opportunity for the right person.

The Role

The Personal Assistant will provide high-level administrative, organisational, and executive support to a senior leader within the business. This is a fast-paced and varied role requiring exceptional attention to detail, strong communication skills, and the ability to anticipate needs before they arise.

Key Responsibilities Include:

• Managing the executive's calendar by scheduling meetings, appointments, and travel
• Overseeing inbox and communication channels, prioritising emails and drafting responses
• Creating and maintaining secure digital and physical filing systems
• Organising meetings and events, including invitations, venue booking, catering, and preparing meeting packs in advance
• Drafting correspondence, reports, presentations, and briefing notes
• Acting as a liaison between the executive, internal teams, clients, and external partners
• Tracking deadlines, project progress, and action items, providing regular updates
• Managing expense reports, invoices, and budgeting documents
• Conducting research and preparing summaries or briefing documents
• Anticipating needs, identifying scheduling issues, and providing proactive administrative support
• Handling sensitive information with the utmost confidentiality and discretion

Essential Criteria:

• Proven experience in a Personal Assistant or Executive Assistant role
• Exceptional organisational skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• High level of discretion and professionalism when handling confidential information
• Strong proficiency in Microsoft Office Suite and digital productivity tools
• Ability to remain calm under pressure and work to tight deadlines
• Proactive, resourceful, and solutions-focused mindset
• Strong attention to detail and ability to anticipate needs

Package & Benefits:

• Hybrid working options (office + remote)

How to Apply

To apply for this role, submit your CV via the application form provided. Alternatively, to speak in absolute confidence about this opportunity please contact Zeena Jackson via zeena.j@honeycomb.jobs

Disclaimer

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all.

Please note, we are receiving an exceptionally high number of applications at present and will be unable to shortlist candidates who are not meeting the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding.