Privacy Policy | Honeycomb

Who we are

‘We’ are Honeycomb Jos Ltd, trading as Honeycomb, a company registered in Northern Ireland at 4^th Floor, The Linenhall, 32-38 Linenhall Street, Belfast, BT2 8BG. Company Number NI642856

Visitors to our websites

By using our website and providing your personal data to us, you agree to our transfer, storage and processing of that data. We do our utmost to ensure that all reasonable steps are taken to make sure that your data is stored securely. Unfortunately, the sending of information via the internet is not totally secure and on occasion such information can be intercepted. We cannot guarantee the security of data that you choose to send us electronically, sending such information is entirely at your own risk.

Cookies are small text files that a website transfers to a site visitor’s hard disk or browser for added functionality, or for tracking website usage. We do not use cookies to gather personal information such as a person’s name or email address. In order to measure the effectiveness of our online presence, we may use cookies to identify repeat visitors to our site and to determine the path visitors take on our site. Any information gathered by the use of cookies is compiled on an aggregate, anonymous basis.

Use of cookies is an industry standard and many websites use them. If you do not wish to receive cookies, or want to be notified of when they are placed, you can set your web browser to do so, if your browser so permits.

Social Media

We use the following social media platforms; Facebook, Twitter, Instagram, LinkedIn, TikTok and Google+. When you contact us through these platforms, including via private message, you should be aware that these platforms may collect your data. Please refer the individual service providers’ Privacy Policies for more information.

Website security and performance

We use a third-party service to help maintain the security and performance of our website. To deliver this service it processes the IP addresses of visitors to our website.

People who call us

When you call our offices, we do not automatically record caller identification details.

People who email us

Any email sent to us, including any attachments, may be monitored and used by us for reasons of security and for monitoring compliance with office policy. Email monitoring or blocking software may also be used. Please be aware that you have a responsibility to ensure that any email you send to us is within the bounds of the law.

Any information you provide to us, including in any footer or attachments, in an email may be used in conjunction with any of our stated business purposes. If you do not intend this to happen, you must make clear to us your expectations.

We encrypt emails as a matter of policy.

People who make a complaint to us

We take any complaints we receive very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. When we receive a complaint, we make up a report containing the details of the complaint, which we sometimes term a ‘non-conformance’. This normally contains the identity of the complainant and any other individuals involved in the complaint. We will only use the personal information we collect to process the complaint and to check on the level of service we provide.

We will keep personal information related to complaints for 3 years.

Job applicants, current and former employees

When individuals apply to work with us, we will only use the information they supply to us to process their application and to monitor recruitment statistics. Where we want to disclose information to a third party, for example where we want to take up a reference or obtain a ‘disclosure’ from the Criminal Records Bureau we will not do so without informing them beforehand unless the disclosure is required by law.

Personal information about unsuccessful candidates will be held for 12 months after the recruitment exercise has been completed; it will then be destroyed or deleted. We may retain anonymised statistical information about applicants to help inform our recruitment activities, but no individuals are identifiable from that data.

Your rights

You have fundamental rights over the data you share with us. These are explained in detail in the Information Commissioners Website, and we are committed to making it as simple as possible for you to exercise them.

You may exercise your right to access, erasure or rectification by contacting us to make the request. We encourage you to complete and return a Subject Access Request form, but you may choose to make the request in another format.
You have the right to request copies of your data, which we will provide in a suitable format.
You have the right not to be subject to an automated decision which may have a significant impact on you.
You have the right to object to our processing your data, and if you are unsatisfied with our response complain to the ICO.

Data Retention Policy

Honeycomb Jobs Ltd takes our responsibility for data protection and security under GDPR extremely seriously.
In alignment with our Privacy Policy, Honeycomb Jobs Ltd is committed to adhering to the principles outlined in the General Data Protection Regulations (GDPR) to safeguard your data. We are based in the United Kingdom and operate under the regulatory purview of the Information Commissioner’s Office.
Currently, we do not engage in data processing activities outside of the European Economic Area (EEA). Should this change, we will duly notify you.
Our retention policy assures that all personal data is held only for the duration necessary to fulfil the purposes for which it was collected.
Honeycomb Jobs Ltd refrains from retaining identifiable personal data beyond what is required for legitimate business functions, regulatory compliance, legal obligations, and reporting requirements.
In accordance with our retention policies and procedures, we will remove any personal data from our systems after a reasonable time frame—specifically, five years of inactivity—unless mandated by law to retain it for a longer period. We continue to take robust measures to ensure the deletion of all personal data that is no longer needed, in accordance with GDPR guidelines.
Should you, as a recruitment candidate, explicitly request the deletion of your personal data from our systems, we will comply unless there is a compelling reason to retain the data, such as legal obligations to accounting services or HMRC authorities or anticipated litigation.
Honeycomb Jobs Ltd is dedicated to maintaining transparency. Data subjects will be notified about the length of time their data will be stored and the criteria used to determine this period, either through a Privacy Notice available on our website or a Fair Processing Notice, as applicable.

The lawful basis upon which we will collect and store your data is:

Explicit Consent – You have agreed that your personal data will be processed. You have the right to withdraw this consent at any time
Contractual necessity – Your personal data will be processed because it is necessary in order to enter into or perform a contract with you
Compliance with legal obligations – Your personal data will be processed on the basis that we have a legal obligation to perform such processing
Vital interests – Your personal data will be processed on the basis that it is necessary to protect the “vital interests” of the data subject (this essentially applies in “life‑or-death” scenarios).
Public interest – Your personal data will be processed on the basis that such processing is necessary for the performance of tasks carried out by a public authority or private organisation acting in the public interest.
Legitimate interests – Your personal data will be processed on the basis that we have a legitimate interest in processing your data, and this processing does not override any of your rights or freedoms.

To protect your data, we have put in place security precautions which include but are not limited to:

Physical and administrative security measures at our offices
Firewalls and continuously updated anti-virus programmes

Our company data is stored in the following locations:

on servers in our office in Northern Ireland
Across several sites connected by a secure communications system

We do share data with third parties, other than those whose services we use for social media, payroll, etc. Where we transfer any data to a third party we have put in place all necessary controls to ensure the protection of privacy.

If you have any questions about us or how we handle your data, please contact us at:

Address: 4^th Floor, The Linenhall, 32-38 Linenhall Street, Belfast, BT2 8BG
Telephone: 028 96207050
Email: hive@honeycomb.jobs

Honeycomb reserve the right to amend this Policy at any time.