Site Secretary (Lisburn)

  • £20000 - 25000
  • Temporary/Contract

Posted: 07 August 2019

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Honeycomb is delighted to be recruiting for a Lisburn based Industry client in the uptake of a Full-Time experienced Site Secretary reporting to SLT level. Initially temporary with likely extension to Permanent.

The Client:

As a credible industry firm with a fast paced environment throughout a successfully expansive establishment; this client provides an ideal setting for a wide and versatile role. Range of benefits accessible throughout further stage of application.

The Role:

Key responsibilities throughout this fast paced role will include but not be limited to:

* Management of SLT/ Senior site diaries.

* Travel planning: flights; accommodation & Visa's

* Book Taxis for visitors

* Expenses administration

* Processing of Invoices

* Admin support for finance team

* Support for facilities/EHS manager

* Manage production line calendar

* Communicate with key clients and other stakeholders in relation to meetings and visits

* Prepare meeting agendas, perform research for meetings, take minutes during meetings and follow up on actions from meetings

* Reception/Front of House services

* Customer sign in & out

* Distribution of Post/deliveries & franking of outgoing mail

* Telephone / voicemail

* General housekeeping

* Carry out monthly EHS inspection

* Responsibility for office supplies and facilities and managing supplier relationships

* Update relevant corporate policies as and when required

* Produce and coordinate corporate communications

The Person:

* You will have excellent written and verbal communications skills, a proven ability to multitask, excellent attention to detail and a high level of IT literacy.

* Microsoft Office Suite; Word, PowerPoint, Excel and Outlook

* Skype for Business

* SAP Concur or other expenses management system

* Oracle or similar ERP system experience

* 3+ years experience at Exec Assistant / PA level to multiple parties.

* Minute taking.

If interested please don't hesitate to contact specialist recruitment consultant Claire Connolly on 02896 207050 or alternatively please send your CV to:

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