Administrative Officer - Academic Office (Placements) | Apply Now

Administrative Officer - Academic Office (Placements)About the Role

We are seeking a highly organised and proactive Administrative Officer to provide comprehensive support for undergraduate student placements.

This role plays a key part in ensuring the effective coordination and administration of placement activity, supporting students, staff, and external partners. You will be responsible for maintaining accurate records, managing communications, and ensuring processes are delivered efficiently and in line with quality standards.

This is an excellent opportunity for someone with strong administrative skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

This is a part time position of 3 days per week Monday- Friday until June 2027.

Responsibilities

Provide administrative support for the allocation and coordination of student placements.
Liaise with external placement providers to secure placements and resolve issues.
Plan and schedule placement activity, ensuring timelines are met.
Maintain accurate records of placements, assessors, and visits using internal systems.
Support students and staff with guidance on placement processes and requirements.
Monitor placement quality, ensuring reports and marks are recorded and submitted.
Maintain placement-related web content, communications, and student data.
Produce routine reports and support data management and system improvements.
Work closely with internal teams and stakeholders to support placement delivery.
Ensure compliance with data protection, information security, and organisational policies.
Maintain accurate records and support audits, reviews, and quality processes.
Manage workload effectively, prioritising competing demands and meeting deadlines.
Contribute to team working and continuous improvement initiatives.
Support wider organisational events and undertake additional duties as required.

Essential Criteria

Minimum of 3 years' recent administration experience in a complex working environment.

Excellent organisational skills, with the ability to work under pressure, meet deadlines, maintain accuracy, and handle confidential information.

Experience working with Information Management Systems.

Strong IT skills, including Microsoft Word, Outlook, and advanced Excel (data manipulation and formula use).

Experience liaising effectively with internal and external stakeholders.

Excellent communication skills, both written and verbal.

Ability to work and make decisions using own initiative.

Proven ability to work effectively as part of a team.

Experience and proficiency in minute taking and maintaining financial records.

Package & Benefits

Generous annual leave plus public holidays
Pension scheme with employer contributions
Professional development and training opportunities
Supportive and collaborative working environment

If you are a highly organised administrator with strong attention to detail and the ability to manage multiple priorities. Please contact Louise Ward or apply via the link below.

Please note that a Basic AccessNI check will be required for the successful candidate.

If you require reasonable adjustments or assistance at any stage of the recruitment process due to a disability, please contact us directly. Honeycomb is proud to be an equal opportunity employer.