Band 3 Administrator Part Time

Honeycomb is delighted to be partnering with a respected public sector organisation to recruit a part-time Personal Secretary to support its Adult Learning Disability Service.

The Role:

As a Personal Secretary, you will provide comprehensive secretarial and administrative support to a busy departmental team, helping to ensure the smooth and efficient running of day-to-day operations.

You will work closely with senior professionals and colleagues, providing essential support with diary management, correspondence, meeting arrangements and the preparation of reports and documentation. This is an excellent opportunity for an experienced secretary who enjoys a varied role and is confident managing competing priorities within a busy environment.

Key responsibilities will include:

• Providing full secretarial and administrative support to the department and its professional team.
• Managing diaries, arranging appointments, booking meeting venues and coordinating travel arrangements.
• Organising meetings, preparing relevant documentation and taking minutes or notes as required.
• Preparing and typing letters, reports, memorandums and other departmental documentation.
• Managing incoming and outgoing correspondence, telephone calls and general enquiries.
• Maintaining efficient filing systems and ensuring relevant documentation is available for meetings.
• Assisting with the preparation of PowerPoint presentations, departmental policies and reports.
• Maintaining stationery supplies and processing relevant stock requisitions.
• Liaising with internal colleagues and external stakeholders to support effective communication across the department.
• Providing general administrative support and assisting with the supervision of clerical staff where required.

The Person:

The successful candidate will be an experienced and organised secretary with excellent attention to detail, strong communication skills and the ability to manage a varied workload effectively.

You will have previous experience in an office-based secretarial environment, with confidence in diary management, coordinating meetings, taking minutes and preparing a range of professional documents.

Strong IT skills are essential, particularly across Microsoft Office, including Word, Excel, Outlook and PowerPoint. You will also be comfortable working independently, using your own initiative and contributing positively as part of a wider team.

Package and Benefits:

• Working Hours: 18.75 hours per week (part-time)
• Pay Rate: £12.75
• Location: Lakeview Hospital
• Organisation: Western Health and Social Care Trust.
• Department: Adult Learning Disability Service - Forensic Social Work Team
• Length: Temporary until March 2027

Essential Criteria:

Applicants must meet ONE of the following qualification and experience routes:

• 5 GCSEs (Grades A-C), including English Language and Maths, or equivalent/higher educational qualification, AND at least 1 year's secretarial experience. *

OR

• NVQ Level 2 in Business Administration or equivalent/higher educational qualification, AND at least 1 year's secretarial experience. *

OR

• At least 3 years' secretarial experience. *

*Secretarial experience must include working in an office-based environment, covering diary management, dealing with enquiries, word processing, coordinating meetings and taking notes at meetings.

In addition, all applicants must demonstrate:

• At least 6 months' experience using Microsoft Office, including Outlook, PowerPoint, Excel and Word.
• Ability to manage workload effectively and meet tight deadlines.
• Ability to use initiative and work independently when required.
• Effective communication and interpersonal skills.
• Experience working as part of a team and contributing to successful outcomes.
• Experience preparing a variety of documents, including minutes, letters, reports and presentations.
• Practical experience of diary management, coordinating meetings and taking meeting notes.

Desirable Criteria:

• Additional secretarial experience.

If you are an experienced secretary with strong organisational and IT skills and are looking for a part-time opportunity within the public sector, we would love to hear from you!

To apply confidentially, please submit your CV via the application link provided. Alternatively, you can contact Niamh Crummey if you require any further information about the position.

If you need any reasonable adjustments or additional assistance during the recruitment process, please let us know and we will be happy to make the necessary arrangements.

Please note that successful candidates may be required to undergo a Basic or Enhanced AccessNI check, with a fee of £18+. Having a previous conviction will not automatically prevent an appointment, and any information disclosed will be treated with the appropriate level of confidentiality.

Honeycomb is committed to providing equal opportunities throughout the recruitment process. Due to the high volume of applications we receive, we may not be in a position to respond to every applicant individually. We would, however, like to thank everyone who expresses an interest in this opportunity.

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