Band 4 Corporate Services Administrator ( Temp full time)

Honeycomb is pleased to partner with the Northern Ireland Ambulance Service to recruit a Temporary/ Full Time Band 4 Administrator.

Band 4 Administrator - Corporate Services (Facilities & Site Support)
Northern Ireland Ambulance Service (NIAS)

Location: Knockbracken Healthcare Park
Salary: Band 4 £14.06 per hour
Contract: Temporary Full Time
Excellent holidays and family friendly hours
Onsite Parking

Join a Service That Makes a Difference Every Day

The Northern Ireland Ambulance Service is seeking a highly organised, proactive, and motivated Band 4 Administrator to join our Corporate Services team. This is a key role supporting the smooth running of our Headquarters site and facilities, ensuring a safe, efficient, and welcoming environment for staff, visitors, and stakeholders.

If you enjoy a varied role, take pride in organisation, and want to contribute to a vital public service-this opportunity is for you.

Key Responsibilities

In this role, you will:

Provide high-level administrative and site management support to the Corporate Manager, including organising work programmes and schemes.
Act as a key contact for staff and visitors, offering advice and guidance on facilities and services.
Monitor and manage facilities-related issues, ensuring timely resolution and appropriate escalation of risks.
Administer key systems and processes to support the effective delivery of Corporate Services functions.
Support the development of efficient office systems, maximising the use of technology.
Assist with oversight of corporate contracts and services, including managed print, travel, catering, hospitality, waste management, security, and vending.
Provide administrative support for Premises Management and Health & Safety, including preparing reports and performance data.
Oversee a professional and efficient front-of-house/Reception service.
Support the daily upkeep of the building, working with Porters and Estates to maintain a safe and high-quality environment.
Ensure compliance with Trust policies and Fire Management procedures.
Assist in preparing reports and briefing papers for governance and performance purposes.

Essential Criteria

Applicants must demonstrate that they meet the following criteria:

5 GCSEs (Grade A-C) or equivalent, including Mathematics and English (or higher qualification).

AND EITHER:

2 A Levels (or equivalent/higher qualification) AND 1 year's relevant administrative experience.

At least 2 years' relevant administrative experience.

What We are Looking For

Strong organisational and administrative skills
Excellent communication and interpersonal abilities
Ability to manage multiple priorities in a busy environment.
Proactive approach with attention to detail
Good IT skills and confidence using systems and technology.

Why Join Us?

Be part of a critical emergency service supporting communities across Northern Ireland
Work in a supportive and collaborative team
Access to training and development opportunities
Play a key role in maintaining a safe and effective working environment.

To apply in confidence, please submit your CV via the link provided or contact Geraldine Stevenson for more information.

If you require any adjustments or support during the recruitment process, please let us know so appropriate arrangements can be made.

Please note: Successful candidates may need to complete a Basic or Enhanced Access NI check (fee of £18+). A previous conviction will not automatically prevent appointment; all disclosures are managed confidentially.

Honeycomb is an equal opportunities employer. Due to high application volumes, we may not be able to respond to every applicant individually, but we appreciate your interest in this role.

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