Secretary (Minute-taker)

Honeycomb are delighted to be working with a large public sector organisation to recruit a temporary Secretary. This role will be based in Bangor and is temporary for 6 weeks, with the potential for extension. The right person for this role will have extensive minute-taking experience and be available for an immediate start.

Position: Secretary (Minute-taker)

Location: Bangor

Hours: Monday-Friday 9:00am- 5:00pm (occasional evening work will be required if meetings are scheduled for outside of working hours)

Pay Rate: £17.41 per hour

Contract: Temporary for 6 weeks initially, with the potential for extension

The Role

Key Responsibilities:

• Prepare meeting agendas and coordinate reports
• Organise and attend meetings, as well as follow up on actions arising from meetings
• Record, draft and finalise formal minutes and publish these for public records
• Draft formal correspondence
• Provide comprehensive secretary support, including correspondence management and financial administration
• Arrange official visits, and attend events as required
• Assist in the organisation and delivery of events
• Provide information and administrative support, including arranging attendance at training courses and conferences
• Undertake general administrative duties including report preparation, filing and records management

The Person

Essential Criteria:

• A minimum of two years of relevant administration or secretarial experience, to include extensive minute-taking in a formal setting
• Experience using Microsoft Office and other software packages
• Experience in taking and drafting formal minutes for senior executives, committees or management boards

Desirable experience:

• At least one year's experience providing administrative support within a political or public sector environment.
• Experience of working with senior executives, board members or elected representatives and handling confidential matters.
• Experience of organising or managing hybrid meetings

To apply in confidence, please submit your CV via the link provided or contact Ashlea Parte for more information.

Please note: Successful candidates may need to complete a Basic or Enhanced Access NI check (fee of £18+). A previous conviction will not automatically prevent appointment; all disclosures are managed confidentially.

"If you have a disability, which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all.

Please note that we are currently receiving an exceptionally high volume of applications and will be unable to shortlist candidates who do not meet the specific requirements for this role. Due to this volume, we may be unable to provide individual feedback. We thank you in advance for your understanding."