Admin Officer – Part Time 18.5 hours per week

The Company

This is an excellent opportunity to join a collaborative and purpose-driven organisation where your work will directly support policy development and public engagement.

The Role

An exciting opportunity has arisen for an Admin Officer to provide high-quality administrative support to a busy policy team. Working 18.5 hours per week, you will play a key role in ensuring the smooth day-to-day running of the directorate through a combination of administration, research, meeting coordination and information management.

This is an ideal opportunity for an organised administrator with excellent attention to detail, strong communication skills and an interest in policy, research or the public sector.

Key Responsibilities

• Organise internal and external meetings, including booking venues, arranging refreshments and preparing meeting documentation.

• Raise purchase orders and maintain accurate administrative records.

• Manage and maintain electronic filing systems and shared documents.

• Respond to ad hoc queries from colleagues and external stakeholders.

• Undertake media monitoring and political monitoring activities.

• Research information to support policy projects and publications.

• Collect, collate and maintain data for publication within online resources.

• Assist in the preparation of presentations, reports and briefing documents.

• Attend meetings and take accurate minutes and meeting notes.

• Draft and circulate meeting minutes and action points.

• Proofread reports, newsletters, publications and other organisational documents.

• Assist with preparing written content for newsletters and internal communications.

• Build positive working relationships with internal teams and external stakeholders.

• Support the delivery of policy and research activities through effective administration and communication.

• Contribute to the efficient delivery of directorate objectives and wider organisational priorities.

The Person

Essential Criteria

• Previous experience in an administrative role within a professional office environment.

• Experience using Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.

• Experience arranging meetings, taking minutes and providing administrative support.

• Experience maintaining accurate electronic and manual filing systems and databases.

• Strong proofreading skills with excellent attention to detail.

• Experience preparing reports, presentations, briefing papers or other written documents.

• Excellent written and verbal communication skills.

• Strong organisational skills with the ability to manage competing priorities in a busy environment.

Package & Benefits

• Part-time position - 18.5 hours per week

• Competitive hourly rate/salary.

• Opportunity to gain experience supporting policy, research and stakeholder engagement within a respected public sector organisation.

• Friendly and collaborative team environment.

How to Apply

To apply for this role, submit your CV via the application form provided. Alternatively, to speak in absolute confidence about this opportunity please contact Zeena Jackson via zeena.j@honeycomb.jobs.

Disclaimer

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all.

Please note: We are receiving an exceptionally high number of applications at present and will be unable to shortlist candidates who do not meet the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding.

This position is subject to a Basic criminal record check through AccessNI. A criminal record will not necessarily be a bar to obtaining the position.