Band 3 Secretary (Larne)

Honeycomb are delighted to be working with the Northern Health and Social Care Trust to recruit for a temporary Band 3 Personal Secretary. This temporary role offers an immediate start and is based in Larne.

Location: Larne

Organisation: Northern Health & Social Care Trust (HSC)

Hours: Monday to Friday, 9:00am - 5:00pm (37.5 hours)

Contract: Full Time, Temporary, for 3 months initially

Salary: £12.75 per hour (Band 3)

As a Personal Secretary, you will be responsible for providing high-quality secretarial and administrative support to a Community Mental Health Team (CMHT). This is a key role supporting the Team Leader and wider team, helping to ensure the smooth, efficient running of the service and contributing to positive outcomes for service users.

Key Responsibilities

• Provide comprehensive secretarial support to the Team Leader, including diary and meeting management
• Prepare correspondence, reports and documentation to a high standard using digital dictation and word processing
• Organise, attend and minute meetings, distributing documentation as required
• Act as a central point of contact for internal and external enquiries
• Manage telephone calls, emails and mail, ensuring effective follow-up systems
• Maintain accurate records, filing systems and electronic databases
• Liaise with external agencies and multidisciplinary colleagues
• Support complaints administration and statistical data collection
• Provide cover for other clerical staff during periods of absence or increased workload
• Ensure confidentiality, data protection and records management standards are upheld at all times

Essential Criteria

• 4 GCSEs (Grades A*-C) to include English or equivalent

PLUS

• 1 year's paid clerical experience using Microsoft Office

  OR

• English GCSE (Grade A*-C) or equivalent

PLUS

• 2 years' paid clerical experience using Microsoft Office

And either:

• RSA/OCR Stage II Typing/Word Processing (Parts 1 & 2)
  OR
• 1 year's experience using ICT systems including word processing, spreadsheets and email

Experience must include:

• Use of Microsoft Office (Word, Excel, Outlook)
• Electronic and manual diary management
• Organising and servicing meetings
• Data input, extraction and presentation
• Working with both electronic and paper-based records

If you wish to apply in confidence, please submit your CV via the link provided or contact Ashlea Parte for further information.

Applicants requiring adjustments or support during the recruitment process are encouraged to get in touch so that appropriate arrangements can be made.

Please note: Successful candidates may be required to complete a Basic or Enhanced Access NI security check (fee of £18+). A previous conviction will not automatically disqualify you; all information is treated in strict confidence.
For further details, visit: www.nidirect.gov.uk/campaigns/accessni-criminal-record-checks.

Honeycomb is fully committed to equal opportunities for all applicants. While we may be unable to respond to every application individually due to high volumes, we appreciate your interest in this opportunity.