HR Administrator – temp 6 weeks with possible extension

The Company

Honeycomb is delighted to be working with a well-established public sector organisation in Belfast to recruit an HR Administrator to join its People and Culture team.

This is an excellent opportunity to join a large and professional organisation, providing a high-quality HR administration service across a busy Employee Services function. The successful candidate will work alongside experienced HR professionals and support a wide range of HR processes, employee queries and organisational requirements.

The organisation places a strong emphasis on professionalism, confidentiality, customer service, equality and continuous improvement.

The Role

Reporting to the HR Advisor, the successful candidate will provide professional and confidential administrative support across the HR function, helping to ensure HR processes, systems and employee records are maintained accurately and efficiently.

Key responsibilities will include:

• Providing HR administrative support across a busy Employee Services function.

• Maintaining accurate and up-to-date employee records, databases and HR information systems.

• Supporting the administration of maternity, paternity, shared parental leave, flexible working, career breaks, leavers and other employee processes.

• Supporting monthly HR and payroll administration, including preparing and checking payroll instructions.

• Liaising with Payroll, IT and other internal departments regarding employee changes and HR information.

• Administering and monitoring probationary review processes.

• Managing annual leave queries and supporting annual leave administration.

• Monitoring HR inboxes and responding to routine queries in a professional and timely manner.

• Dealing with general HR enquiries, correspondence and telephone calls, escalating matters where appropriate.

• Producing HR reports, statistics and management information as required.

• Maintaining accurate electronic and manual filing systems in line with GDPR and records retention requirements.

• Supporting recruitment activity, including candidate assessments and sourcing agency workers where required.

• Providing support with HR meetings, including taking accurate notes and minutes.

• Supporting HR events, training and other activities as required.

• Assisting with the maintenance and improvement of HR information systems and processes.

• Ensuring all confidential employee information is handled appropriately and in line with data protection requirements.

• Providing a high level of internal and external customer service and taking ownership of queries through to resolution.

The Person

Essential Criteria

Applicants must have:

• At least 5 GCSEs, or equivalent, at grades A*-C / 9-4, including English and Maths, and at least 1 year's experience working in a demanding office environment carrying out a range of business support tasks; or

• At least 2 years' experience working in a demanding office environment carrying out a range of business support tasks.

• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.

• Experience of meeting the needs of both internal and external customers.

• Strong planning, organisation and prioritisation skills, with excellent attention to detail.

• Effective written and verbal communication skills, with the ability to provide timely and accurate information.

• The ability to work under pressure and manage multiple deadlines and competing priorities.

Desirable Criteria

It would be advantageous to have:

• Experience working within an HR administration function, particularly within a large, multi-site or multi-disciplinary organisation.

• A HR qualification or experience of working towards a HR qualification.

• Previous experience working within local government or the wider public sector.

Package & Benefits

• Opportunity to gain valuable experience within a large public sector HR function.

• Exposure to a broad range of HR administration and Employee Services activity.

• Opportunity to work alongside an experienced People and Culture team.

• Experience across HR systems, payroll administration, employee records, recruitment and employee services.

• Excellent opportunity for someone looking to develop their HR career within a large organisation.

How to Apply

To apply for this role, submit your CV via the application form provided.

Alternatively, to speak in absolute confidence about this opportunity, please contact the Zeena Jackson at zeena.j@honeycomb.jobs.

Disclaimer

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all.

Please note, we are receiving an exceptionally high number of applications and will be unable to shortlist candidates who do not meet the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding.

This position is subject to a Basic criminal record check through AccessNI. A criminal record will not necessarily be a bar to obtaining the position.