Office Administrator – Part Time (4 days per week)

The Company

Our client is a well-established organisation supporting people and communities across Northern Ireland. The organisation is committed to providing high-quality, person-centred services and creating positive outcomes for people, while ensuring a supportive and professional environment for staff and stakeholders.

This is an excellent opportunity to join a values-led organisation and play an important role in ensuring the smooth and effective running of its central office.

The Role

As Office Administrator, you will be part of the HR and Administration team, providing a broad range of administrative and operational support across the organisation. You will also provide support to the Senior Management Team and Board of Directors, helping to ensure the organisation operates efficiently and effectively.

This is a varied role suited to someone who is highly organised, proactive and detail-focused, with excellent communication skills and the ability to manage a busy and varied workload.

Key Responsibilities

• Maintain a welcoming and professional environment for, visitors and professionals.

• Handle correspondence, telephone enquiries and reception duties.

• Process incoming and outgoing mail and maintain accurate records.

• Provide administrative support to the Senior Management Team.

• Prepare, collate and distribute organisational information and documentation.

• Complete general office administration, including ordering supplies, data entry, meeting support, photocopying and arranging refreshments.

• Manage meeting room bookings and organisational diaries.

• Assist with the organisation of conferences, seminars and training workshops, including preparing delegate packs.

• Support marketing campaigns and promotional activities.

• Ensure the office is safe, comfortable and fit for purpose.

• Support Health & Safety compliance, complete regular office checks and arrange facilities maintenance when required.

• Organise and chair regular office meetings, ensuring staff feedback and suggestions are captured and followed up.

• Attend meetings and take accurate minutes.

• Support governance compliance and ensure relevant regulatory filings are completed on time.

• Maintain up-to-date governance documentation and policies.

• Support Board committees with documentation and follow-up actions.

• Facilitate effective communication between the Board, Senior Management Team and wider stakeholders.

• Participate in supervision, team meetings and personal and professional development activities.

• Support the maintenance and review of Learning & Development plans and training requirements.

The Person

• Strong administrative and organisational skills, with the ability to plan and prioritise a varied workload.

• Excellent communication and interpersonal skills.

• High level of attention to detail and accuracy.

• Ability to work independently and as part of a wider team.

• Professional and proactive approach to work, with the ability to take initiative.

• Ability to communicate effectively with a wide range of people, including, staff and external stakeholders.

• Ability to maintain accurate and comprehensive records.

• Commitment to ongoing learning, training and professional development.

• Flexible and adaptable approach to work.

Package & Benefits

• Permanent opportunity available after 12 weeks temp

• Varied role with responsibility across administration, office management and governance support.

• Supportive and collaborative working environment.

• Ongoing training and professional development opportunities.

How to Apply

To apply for this role, submit your CV via the application form provided. Alternatively, to speak in absolute confidence about this opportunity please contact Zeenath Jackson via zeena.j@honeycomb.jobs.

Disclaimer

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all.

Please note: We are receiving an exceptionally high number of applications at present and will be unable to shortlist candidates who do not meet the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding.