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Location: Downpatrick, County Down

Industry: Charity & 3rd Sector

Salary: Up to £22000.00 per annum + pro rata

Contacts: Lesley Dugan,

Job Ref: BBBH41011

Expiry date: 2023-04-26

Honeycomb is delighted to assist our client, a charity supporting adults with learning disabilities, with the recruitment of an Administrator. The purpose of this role is to be responsible for a range of administration support, coordinating maintenance works, and covering reception duties. The role is permanent, part-time (20 hours per week), and office-based in Downpatrick (09.00-13.00). The client is willing to be flexible with the working hours for the right candidate but will need the commitment of working Monday - Friday.

Ards Peninsula-based candidates are welcome to apply for this role as the client is happy for commutes to be undertaken via the Portaferry-Strangford ferry service!

Your package;

  • Salary of £22,000 pro rata
  • Free parking available on site
  • Pension
  • 20 days annual leave + 8 bank holidays
  • Training and progression opportunities
  • Access to private health care

Your role;

As an Administrator, you will be responsible for allocating and coordinating maintenance, repairs and health and safety work. Other elements of the role will be acting as a team player and providing key administration support across the organisation and acting as the first point of contact for visitors at reception.

  • Providing excellent customer service and responding to enquiries via telephone and email as well as meeting and greeting visitors
  • Assist with administration support with the operational team members across HR and Finance including filing and archiving documents, photocopying, printing committee papers, banking, making bank lodgements and collecting petty cash
  • Be the first point of contact for staff to report maintenance issues and action accordingly
  • Coordinating maintenance jobs/tasks e.g. repairs, general upkeep and groundwork
  • Responsible for the postal system - process incoming mail and distribute appropriately. Frank and record outgoing mail, ensuring it is posted daily in a timely manner
  • Minute-taking and diary management
  • Hospitality duties - preparing meeting rooms and housekeeping duties

You will have;

  • Level 2 Qualification (desirable in Business & Administration) or equivalent with a recognised awarding body
  • Previous experience in an office/ administrator role (at least 6 months)
  • Good standard of education with strong competency in English and Maths
  • Excellent interpersonal and communication skills, both verbal and written
  • Strong teamwork ethos to work as part of a small, busy office team
  • Excellent attention to detail and accuracy
  • Able to work in a confidential and professional manner
  • Strong IT skills in all Microsoft packages including Office 365, Teams, Excel and Word
  • Able to use own initiative, manage own workload proactively
  • Full Clean Driving licence and access to a vehicle to enable movement around our sites, banking duties and offsite appointments related to role

Desirable Requirements

  • Experience working in a maintenance administrator position or handling maintenance-related queries and workload

To speak in absolute confidence about this opportunity please send an up-to-date CV via the link provided or contact Lesley Dugan at Honeycomb on 028 9620 7050.

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss.

Honeycomb is committed to providing equality of opportunity to all.

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