Administrator
Location: Downpatrick, County Down
Industry: Charity & 3rd Sector
Salary: Up to £22000.00 per annum + pro rata
Contacts: Lesley Dugan, lesley.d@honeycomb.jobs
Job Ref: BBBH41011
Expiry date: 2023-04-26
Honeycomb is delighted to assist our client, a charity supporting adults with learning disabilities, with the recruitment of an Administrator. The purpose of this role is to be responsible for a range of administration support, coordinating maintenance works, and covering reception duties. The role is permanent, part-time (20 hours per week), and office-based in Downpatrick (09.00-13.00). The client is willing to be flexible with the working hours for the right candidate but will need the commitment of working Monday - Friday.
Ards Peninsula-based candidates are welcome to apply for this role as the client is happy for commutes to be undertaken via the Portaferry-Strangford ferry service!
Your package;
- Salary of £22,000 pro rata
- Free parking available on site
- Pension
- 20 days annual leave + 8 bank holidays
- Training and progression opportunities
- Access to private health care
Your role;
As an Administrator, you will be responsible for allocating and coordinating maintenance, repairs and health and safety work. Other elements of the role will be acting as a team player and providing key administration support across the organisation and acting as the first point of contact for visitors at reception.
- Providing excellent customer service and responding to enquiries via telephone and email as well as meeting and greeting visitors
- Assist with administration support with the operational team members across HR and Finance including filing and archiving documents, photocopying, printing committee papers, banking, making bank lodgements and collecting petty cash
- Be the first point of contact for staff to report maintenance issues and action accordingly
- Coordinating maintenance jobs/tasks e.g. repairs, general upkeep and groundwork
- Responsible for the postal system - process incoming mail and distribute appropriately. Frank and record outgoing mail, ensuring it is posted daily in a timely manner
- Minute-taking and diary management
- Hospitality duties - preparing meeting rooms and housekeeping duties
You will have;
- Level 2 Qualification (desirable in Business & Administration) or equivalent with a recognised awarding body
- Previous experience in an office/ administrator role (at least 6 months)
- Good standard of education with strong competency in English and Maths
- Excellent interpersonal and communication skills, both verbal and written
- Strong teamwork ethos to work as part of a small, busy office team
- Excellent attention to detail and accuracy
- Able to work in a confidential and professional manner
- Strong IT skills in all Microsoft packages including Office 365, Teams, Excel and Word
- Able to use own initiative, manage own workload proactively
- Full Clean Driving licence and access to a vehicle to enable movement around our sites, banking duties and offsite appointments related to role
Desirable Requirements
- Experience working in a maintenance administrator position or handling maintenance-related queries and workload
To speak in absolute confidence about this opportunity please send an up-to-date CV via the link provided or contact Lesley Dugan at Honeycomb on 028 9620 7050.
If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss.
Honeycomb is committed to providing equality of opportunity to all.