Administrator

Honeycomb is delighted to assist our client, a charity supporting adults with learning disabilities, with the recruitment of an Administrator. The purpose of this role is to be responsible for a range of administration support, coordinating maintenance works, and covering reception duties. The role is permanent, full-time (37.5 hours per week), and office-based in Downpatrick (09.00-17.00).

Ards Peninsula-based candidates are welcome to apply for this role as the client is happy for commutes to be undertaken via the Portaferry-Strangford ferry service!

Your package;

• Salary of £20,000 - £22,000 depending on skills and experience
• Free parking available on site
• Pension
• 25 days annual leave + 8 bank holidays
• Training opportunities
• Access to private health care

Your role;

As an Administrator, you will be responsible for allocating and coordinating maintenance, repairs and health and safety work. Other elements of the role will be acting as a team player and providing key administration support across the organisation and acting as the first point of contact for visitors at reception.

• Providing excellent customer service and responding to enquiries via telephone and email as well as meeting and greeting visitors
• Assist with administration support with the operational team members across HR and Finance including filing and archiving documents, photocopying, printing committee papers, banking, making bank lodgements and collecting petty cash
• Be the first point of contact for staff to report maintenance issues and action accordingly
• Coordinating maintenance jobs/tasks e.g. repairs, general upkeep and groundwork
• Responsible for the postal system - process incoming mail and distribute appropriately. Frank and record outgoing mail, ensuring it is posted daily in a timely manner
• Minute-taking and diary management
• Hospitality duties - preparing meeting rooms and housekeeping duties

You will have;

• Level 2 Qualification (desirable in Business & Administration) or equivalent with a recognised awarding body
• Previous experience in an office/ administrator role (at least 6 months)
• Good standard of education with strong competency in English and Maths
• Excellent interpersonal and communication skills, both verbal and written
• Strong teamwork ethos to work as part of a small, busy office team
• Excellent attention to detail and accuracy
• Able to work in a confidential and professional manner
• Strong IT skills in all Microsoft packages including Office 365, Teams, Excel and Word
• Able to use own initiative, manage own workload proactively
• Full Clean Driving licence and access to a vehicle to enable movement around our sites, banking duties and offsite appointments related to role

Desirable Requirements

• Experience working in a maintenance administrator position or handling maintenance-related queries and workload

To speak in absolute confidence about this opportunity please send an up-to-date CV via the link provided or contact Lesley Dugan at Honeycomb on 028 9620 7050.

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss.

Honeycomb is committed to providing equality of opportunity to all.