Band 2 Administrator

Band 2 Clerical Officer - School Nursing Administration (Part-Time)

Honeycomb is delighted to be working with the Health and Social Care Trust to recruit two Band 2 Clerical Officers to provide administrative support to the School Nursing Teams across Armagh and Dungannon.

Locations: Armagh and Dungannon (one position at each location)
Contract: Temporary until 18th December 2026
Hours: Part-time - 24 hours per week, Monday to Friday (flexible working arrangements)
Hourly Rate: £12.71

This is a great opportunity for an enthusiastic and organised individual to join a busy School Nursing service. Working alongside the School Nursing Team, the successful candidates will provide day-to-day clerical assistance, helping to coordinate immunisation programmes, maintain accurate information and ensure the efficient delivery of administrative processes across the service.

There are two opportunities available, with one position based in Armagh and the other in Dungannon.

Key Responsibilities

• Providing general administrative and clerical assistance to the School Nursing Team and management staff.
• Supporting the administration of the Healthy Child, Healthy Future Programme, including regional childhood immunisation and paediatric flu programmes.
• Preparing information packs, envelopes and correspondence for distribution to schools and pupils.
• Delivering and collecting documents and correspondence from local schools on behalf of the nursing team.
• Contacting GP practices and parents to obtain or clarify children's vaccination histories.
• Producing letters, reports and other documents using Microsoft Word.
• Carrying out general office duties, including filing, photocopying and maintaining organised records.
• Answering telephone calls, responding to routine enquiries and assisting with diary management.
• Arranging appointments and meetings as requested by the team.
• Processing incoming and outgoing post and dealing with routine correspondence in accordance with established procedures.
• Ordering, checking and maintaining office supplies and stock.
• Entering information onto computerised systems and retrieving relevant details from the Child Health system when required.
• Providing clerical cover across Trust locations when required to support service continuity.

The ideal candidate will be a reliable and flexible team player with good communication skills and a positive approach to work. You will be comfortable undertaking a range of administrative duties, managing competing priorities and using your own initiative to support the smooth running of a busy healthcare service. A professional and courteous manner is essential, particularly when communicating with parents, schools, GP practices and healthcare colleagues.

Essential Criteria

Applicants must meet one of the following qualification and experience requirements:

Option 1:

• Three GCSEs at grades A-C, including English Language, or equivalent/higher qualifications.
• At least one year's experience in a clerical or administrative role.

OR

Option 2:

• At least two years' experience in a clerical or administrative position.

In addition, applicants must demonstrate:

• Experience using Microsoft Office Word or an equivalent word-processing package.

Other Essential Requirement:

• A current full driving licence valid for use in the UK and access to a car upon appointment. This requirement may be waived for applicants whose disability prevents them from driving, provided they have access to an alternative form of transport approved by the Trust that enables them to fulfil the duties of the post.

Essential Skills and Abilities

Candidates will also need to demonstrate the following at interview:

• The ability to work effectively as part of a team.
• Confidence in using their own initiative and working independently when appropriate.
• Good organisational and time-management skills, with the ability to prioritise workload.
• Effective verbal and written communication skills.
• A flexible approach to work and the ability to adapt to changing service requirements.
• Accuracy and attention to detail when handling information and completing administrative tasks.

Additional Information

• Both positions are 24 hours per week, worked Monday to Friday, with flexible working arrangements.
• One successful candidate will be based within the School Nursing Team in Armagh, with the second position based in Dungannon.
• Travel within the Armagh and Dungannon areas will be required, alongside potential clerical cover across Trust locations.

Please note: Applicants must clearly demonstrate how they meet each of the essential criteria within their application form, as shortlisting will be based on the information provided.

An Enhanced AccessNI check and health assessment may be required as part of the recruitment process. The successful candidates must also meet the driving licence and vehicle access requirements outlined above.

To apply confidentially, please submit your CV via the application link provided. Alternatively, you can contact Niamh Crummey if you require any further information about the position.

If you need any reasonable adjustments or additional assistance during the recruitment process, please let us know and we will be happy to make the necessary arrangements.

Please note that successful candidates may be required to undergo a Basic or Enhanced AccessNI check, with a fee of £18+. Having a previous conviction will not automatically prevent an appointment, and any information disclosed will be treated with the appropriate level of confidentiality.

Honeycomb is committed to providing equal opportunities throughout the recruitment process. Due to the high volume of applications we receive, we may not be in a position to respond to every applicant individually. We would, however, like to thank everyone who expresses an interest in this opportunity.

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