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Executive Assistant – Hybrid Working – Tech Sector

Location: Belfast, County Antrim

Industry: Executive Support/Senior Appointments

Salary: £30000.00 - £35000.00 per annum

Contacts: Louise Quinn, hive@honeycomb.jobs

Job Ref: BBBH35376

Expiry date: 2022-09-21


Honeycomb is assisting a well known organisation that operates within the Tech & Science Sector, with the recruitment of an Executive Assistant, to support the CEO and Board. This is a full time & permanent role, working 2 days in the office, 3 from home.

The Client

A well known organisation that operates within the Tech and Science sector. They are known for their innovation, values and support for the industry.

Job Description

The Executive Assistant will support the CEO and Board with a range of high level administrative duties to include:

  • Forward thinking to anticipate needs of the CEO
  • Proactively manage and prioritise demanding schedules.
  • Gatekeeping where necessary.
  • Communicate with Board Members, schedule Board Meetings, and support population of Board papers.
  • Independently perform support functions such as preparing correspondence, research/briefing reports and minute taking.
  • Managing logistics for visits and team meetings.
  • Interact frequently and successfully with senior stakeholders on various matters with speed and efficiency.
  • Assist in managing communications and updates across departments and teams.
  • Arranging meetings, providing reminders, setting up necessary catering and AV support.
  • Arranging travel schedules and itineraries.
  • Processing of monthly expenses.
  • Create PowerPoint/Google slides/Keynote resources.
  • Dealing with incoming requests, screening, and triage on behalf of the CEO.
  • Help coordinate dinners and team offsites.
  • In addition, you will support logistics planning for large scale workshops and programmes.
  • Undertaking any other reasonable duties which fall within the remit of this role.

Essential Criteria

  • Proven experience in a similar role supporting C-level Executives.
  • Demonstrable experience of managing & successfully executing multiple time-sensitive projects and competing priorities.
  • Experience of communicating and collaborating with a diverse group of internal and external stakeholders at middle management to senior level.Ability to treat highly confidential information with care & discretion.
  • Ability to remain energetic and positive in a fast-paced environment.
  • Experience of Google Apps and MS Office 365.
  • Self-motivated and driven to deliver in a timely manner with the ability to take on and complete projects with limited direction/supervision.

Package

  • Salary is up to £35K depending on skills and experience
  • 10% Pension Contribution
  • Private Medical Insurance
  • 25 days plus 12 stats

To speak in absolute confidence about this opportunity, please send an up to date CV via the link provided or contact Louise Quinn, Professional Services Manager at Honeycomb 028 9620 7050.

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss.

Honeycomb is committed to providing equality of opportunity to all.

** Please note, we are receiving an exceptionally high number of applications and present and will be unable to shortlist candidates who are not meeting the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding. **

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