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Executive Assistant to CEO

Location: Antrim, County Antrim

Industry: Manufacturing

Salary: £50000 - £60000.00 per annum

Contacts: Erin Butler, erin.b@honeycomb.jobs

Job Ref: BBBH51635

Expiry date: 2024-06-12


Honeycomb is delighted to be working with our client, a market-leading industry business, to recruit an Executive Assistant to CEO. The business has a wide-reaching impact and is an absolute leader in their field. Operating within the manufacturing space, the client consistently wins new business and is driving innovation in terms of sustainability.

The role of Executive Assistant is a senior business support role, working as a trusted advisor to the CEO of this market-leading organisation. Typical duties of the role include:

  • To take responsibility for scheduling including setting up travel, meetings, speaking engagements and other appointments for the CEO.
  • Be pre-emptive to avoid too tight scheduling of meetings, meeting 'clashes', duplication, conflicting work deadlines.
  • To liaise daily with internal and external meeting organisers.
  • To organise room bookings, refreshments, required documents & reports for leadership meetings.
  • Act as the first point of contact for callers in person or by telephone to CEO.
  • Handle external and internal business correspondence and emails, prioritise and draft responses to ensure correspondence is handled promptly.
  • Deal directly with matters that need not be an immediate priority for CEO and progress.
  • To help to prepare and format information for internal and external distribution.
  • Where required, support with writing letters, emails, compile data for reports, create presentations, prepare presentations, edit, proofread and other information preparation tasks.
  • Act as a liaison between the Board, senior management and staff as required. Confidently convey decisions and request information on behalf of the Board and senior management. Follow-up on information requests to ensure requests are processed within deadlines set.
  • Request and collate briefing papers and minutes in good time before meetings for distribution with agendas. If requested following a meeting, distribute minutes and/or the actions to attendees (and a wider audience if appropriate) and ensure any actions arising from meetings are followed up.
  • Create high level reports for CEO.
  • Devising and maintaining office systems, including data management and electronic and paper filing system ensuring that the company follows all applicable record-keeping requirements and GDPR.
  • Maintain the confidentiality of the Board at all times and handle confidential information with sensitivity and discretion.
  • Oversight of financial information - ability to interpret accounts and provide commercial data where required.

The right person for this role will be an experienced Executive Assistant with previous experience of supporting to CEO level. You will ideally come with industry experience however this is not essential.

The package for this role contains a truly market-leading salary, flexible dependent on experience.The role is based in Antrim, and full details can be discussed confidentially upon first conversation with Honeycomb.

To speak in absolute confidence about this opportunity & hear more about the package & benefits, please send an up to date CV via the link provided or contact Erin Butler on the details provided.

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all.

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