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HR Administrator

Location: Belfast, County Antrim

Industry: Charity & 3rd Sector

Salary: £19000 - £22000.00 per annum

Contacts: Lesley Dugan, lesley.d@honeycomb.jobs

Job Ref: BBBH37436

Expiry date: 2022-12-09


Honeycomb is delighted to be assisting our client, an all-island charity based in Belfast, with the recruitment of a Human Resources Administrator to support the delivery of the HR strategy. The role is permanent and full-time. This is an ideal role for candidates who have an interest in starting a Human Resources career with development and training opportunities.

The Role

Overview

The HR Administrator will be responsible for providing administrative support to the HR team in a timely and accurate manner. The HR Administrator will support the delivery of the HR strategy ensuring that the Charity provides a value-added service in order to meet organisational requirements.

The successful candidate will work across the following areas HR Administration; HR Best Practice; HR Management Information; Employee Relations; and Recruitment & Selection.

Duties

  • Act as the first point of contact in HR providing advice and guidance and respond to employee and other stakeholder queries in a timely and professional manner.
  • Type letters, memoranda, e-mails, reports, agendas, and minutes and assist with the administration of the vetting procedures.
  • Manage and maintain HR information systems and develop standard documentation for all employees
  • Ensure that all appropriate documents are filed in the correct personnel files.
  • To organise archiving of paper and electronic files in accordance with GDPR legislation and the requirements of the department to ensure the utmost confidentiality in all aspects of the post.
  • Collate information for key performance indicators to measure the effectiveness of the HR function
  • Develop standard operating procedures to reflect the tasks completed in the HR function.
  • Participate in the reviewing of policies, procedures and forms to ensure that they are up to date and accessible by employees.
  • Assist in the preparation of regular and ad-hoc management information reports, as agreed with managers to support continuous improvement and review of performance e.g. Turnover, staff surveys, absence, and recruitment.
  • Assist in the preparation of statutory reports in a timely and accurate manner e.g., Article 55.
  • Prepare, compile and manage documentation for Employment Relations cases.
  • When appropriate, participate as part of panels (grievance, disciplinary), take and type notes and advise Managers accordingly.
  • Assist managers with recruitment and selection campaigns in a timely manner.
  • *A full copy of the job description will be provided if you are shortlisted for the role*

    Experience required

    • A minimum of 12 months of administrative experience.
    • Experience in the use of Microsoft Office packages such as Outlook, Word and Excel.
    • Good organisational and time management skills with the ability to work on a variety of tasks while maintaining accuracy and attention to detail.
    • Strong communication skills, both verbal and written.
    • Ability to be flexible and adaptable as the role may involve working in various locations.
    • A full current driving licence and access to a car. Consideration will be given to alternative travelling proposals in respect of applicants with a disability who cannot hold a licence.

    Skills

    The ideal candidate will have a 'can do' attitude, great communication skills and be motivated. The key skills for this role include:

    - Proficient IT skills - Basic Microsoft Office packages

    - Excellent verbal communication skills

    - Organised

    - Attention to detail

    Package & Benefits

    • Earning £19,000 - £22,000
    • Hybrid working: Monday, Thursday and Friday working from home and Tuesday and Wednesday working in the office.
    • 23 days Annual Leave and bank holidays
    • Benefits package with access to private health
    • Development opportunities with time off for training
    • Auto enrol pension

    To speak in absolute confidence about this opportunity please send an up-to-date CV via the link provided or contact Lesley Dugan at Honeycomb on 028 9620 7050.

    If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss.

    Honeycomb is committed to providing equality of opportunity to all.

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