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Legal Secretary/Administrator (Newtownabbey)

Location: Newtownabbey, County Antrim

Industry: Legal & Compliance

Salary: Negotiable

Contacts: Aoife Dowds-Gibson, aoife.d@honeycomb.jobs

Job Ref: BBBH36061

Expiry date: 2022-10-20


Honeycomb is delighted to be working with a long-standing law firm in the recruitment of a Legal Secretary/Administrator within Conveyancing. This company takes their corporate social responsibility seriously by sponsoring and supporting various charities. The role is a full-time, permanent contract, based in Newtownabbey.

The Role

The Legal Secretary will work to assist the conveyancing solicitors by completing a range of administrative duties to ensure the smooth running of day-to-day operations within the firm.

Typical responsibilities will include:

  • Managing diaries and organising meetings.
  • Transcribing and proofreading documents.
  • Ensuring the accuracy of files and documents.
  • Ensuring files are kept updated.
  • Transcribing from digital dictation.
  • Filing, organising, and updating documents within necessary time scales.
  • Facilitating meetings by providing updates and reminders.
  • Answering phone calls and liaising with clients to manage their expectations regarding timescales, progress and outcomes.
  • Registering and sending title deeds back and forth.
  • Liaising with internal and external stakeholders.
  • Any other administrative duties necessary.

Person specification

  • Strong professional administration experience (essential).
  • High proficiency in the Microsoft Office suite (Word, Excel, Outlook).
  • 6 months experience in a legal secretary role (desirable).
  • Audio-typing experience (desirable).
  • A keen eye for detail and excellent organisational skills.
  • Excellent workflow management skills.

The Package:

  • Salary dependent on skills and experience.
  • Holidays: 20 days leave + statutory holidays.

To speak in absolute confidence about this opportunity, please send an up-to-date CV via the link provided or contact Aoife, Sourcing Specialist at Honeycomb 028 9620 7050.

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all.

* Please note, we are receiving an exceptionally high number of applications at present and will be unable to shortlist candidates who are not meeting the specific requirements for this role.

* Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding.

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