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Office Manager

Location: Belfast, County Antrim

Industry: Charity & 3rd Sector

Salary: £28000.00 - £32000.00 per annum

Contacts: Caila Cunningham,

Job Ref: BBBH50825

Expiry date: 2024-05-08

Honeycomb are delighted to be partnering with a charitable organisation in the recruitment of an Office Manager at £28,000 - £32,000, full time based in Belfast.

Your Package/Benefits:

  • Competitive Salary £28,000 - £32,000
  • 28 days AL, plus 11 stat days
  • Additional Birthday Day Off
  • Employer Pension Contribution 5%
  • Enhanced Maternity, Paternity & Sickness
  • Training & Development Opportunities

The company:

This a charity dedicated to providing ongoing support to help fund critical resources and equipment to their service users within Northern Ireland, ensuring they have access to the best treatment and care.

Your Role:

This will be a vital position within the charity, working directly alongside the Chief Executive and bringing your previous experience to the table. Some main responsibilities will include:

  • Ensuring efficient running of the office inc. welcoming visitors, managing reception duties, dealing with enquiries, and acting as the first point of contact, dealing with the incoming mail
  • Managing relationships with cleaning staff, maintenance vendors and building management to ensure a clean, safe, well-functioning office
  • Updating and monitoring admin tools and templates on the organisations systems
  • Tracking inventory, stocking office supplies, ensuring payments are made on time
  • Processing invoices, managing office budgets
  • Assisting in event organisation, arranging catering for meetings
  • PA support to CEO, scheduling meetings, arranging transport
  • Manage the development and roll out the charity's CRM system
  • Provide assistance to the Chief Exec with payroll, ad-hoc assistance with month-end and year-end financial tasks
  • Responsible for day-to-day financial accountability systems, process payments, including grants, invoices, expenses, preparing bank lodgements, recording in line with procedures
  • Assisting on monthly bank reconciliations, maintaining financial documentation to auditable standards for use in annual accounts/financial reports
  • Supporting in the annual audit process
  • Prepare and process claims for Gift Aid, analyse online giving platform reports e.g. JustGiving, entering on the database

Person Specification

  • 2 Years experience in a similar role
  • Demonstrate experience in information management responsibility, along with financial processes and payments
  • Previous experience using Sage, Xero or similar accounting software would be desired
  • Proficient use of MS Office, CRM systems
  • Proven track record in implementing plans
  • Highly organised, ability to prioritise, managing demands and using initiative
  • Ability to be flexible, working with a wide range of individuals in different environments
  • High understanding of confidentiality, GDPR
  • Strong communication skills, produce excellent written materials
  • Compassionate, resilient and exceptional customer service skills

To speak in absolute confidence about this opportunity please send an up-to-date CV via the link provided or contact Caila Cunningham (02890131221) at Honeycomb on 028 9620 7050.

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all.

Even if this position is not right for you, we may have others that are. Please visit Honeycomb to view a wide selection of our current jobs.

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