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Office Manager – FTC

Location: Holywood, County Down

Industry: Charity & 3rd Sector

Salary: £29000.00 - £30000.00 per annum

Contacts: Caila Cunningham,

Job Ref: BBBH51530

Expiry date: 2024-06-09

Honeycomb has partnered with a brilliant organisation based in Holywood in the recruitment of a full time Office Manager, this is a fixed term contract at £29,000 - £30,000.

Your Package/Benefits:

  • Competitive Salary £29,000 - £30,000
  • 30 Days Annual Leave inc Stat
  • Friendly, supportive office working environment
  • Full system training provided

The company:

This organisation provides support to employers in planning and managing staff effectively, their aim is to make impactful improvements in the client's organisational performance. They're a specialist in their field, providing expertise and professionalism in their services.

Your Role:

This is a key role within this organisation, bringing your experience and proactive nature to the office. Some main responsibilities will include:

  • Maintaining the CRM and time recording system, recording accurate information about new clients & assignments, ensuring timesheets are entered within deadlines to a high standard
  • Producing reports for weekly & monthly meetings
  • Processing basic account transactions, logging invoices, producing & issuing client invoices each month, working closely with the Directors to do so
  • Liaising with payroll & pension providers each month
  • Carrying out bank reconciliations to produce weekly & monthly reports for the Director
  • Managing the operations of the office, coordinating incoming calls, greeting clients, liaising with suppliers, managing incoming & outgoing mail
  • Ensuring the office is kept to a high standard, full stocked, setting up meeting rooms
  • Supporting Directors and consulting staff, inc booking travel, coordinating internal & external meetings & events, expense claims, holiday tracking, preparing quotations
  • Managing company documents in line with policies, creating & maintaining electronic & hard copy files
  • Managing & coordinating bookings for training, scheduling new enquiries, liaising with trainers, issuing booking confirmation, preparing training material, room booking etc
  • Supporting Directors and Consulting Team with general administrative tasks as required

Person Specification

  • 3 Years experience in a similar role within an office environment
  • Knowledge of basic accounts, Xero or Workflow desired
  • Highly IT literate, strong working knowledge of MO
  • Minimum 5 GCSE's including Maths & English
  • Strong eye for detail, diligence, completing work to a high standard
  • Proactive team player, highly organised with time management skills
  • Understanding of working within a professional services environment

To speak in absolute confidence about this opportunity please send an up-to-date CV via the link provided or contact Caila Cunningham (02890131221) at Honeycomb on 028 9620 7050.

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all.

Even if this position is not right for you, we may have others that are. Please visit Honeycomb to view a wide selection of our current jobs.

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