Office Manager & PA (Part Time, 30 hours per week)

The Company

Our client is a well-established charity dedicated to supporting individuals and communities across Northern Ireland. Through the delivery of high-quality services and partnerships, they are committed to making a meaningful difference while fostering a positive, collaborative, and inclusive working environment for their employees.

This is an exciting opportunity to join a purpose-driven organisation where you'll play a key role in supporting senior leadership while ensuring the smooth day-to-day operation of the Northern Ireland office.

The Role

Our client is seeking an Office Manager & Personal Assistant to oversee the daily operations of their Northern Ireland office while providing high-level executive support to the Deputy Director.

This is much more than a traditional administration role. You'll be the person who keeps everything running smoothly, creating a welcoming and organised workplace, supporting senior leaders, and ensuring colleagues have everything they need to succeed. No two days will be the same, making this an ideal opportunity for someone who enjoys variety, takes ownership, and thrives in a fast-paced environment.

Key Responsibilities

• Lead the day-to-day running of the office, ensuring a professional, welcoming, and efficient working environment.

• Create and promote a positive office culture where colleagues feel supported and engaged.

• Manage office facilities, maintenance, suppliers, stationery, equipment, and general office resources.

• Oversee Health & Safety compliance, including risk assessments, office checks, and maintaining safety records.

• Manage office budgets, purchase orders, and day-to-day expenditure.

• Provide high-level executive support to the Deputy Director.

• Manage complex diaries, meetings, travel arrangements, and confidential correspondence.

• Organise meetings, prepare agendas, produce accurate minutes, and monitor follow-up actions.

• Support senior leadership with reports, presentations, and administrative projects.

• Assist with the on-boarding and induction of new employees.

• Act as the first point of contact for visitors, telephone enquiries, and general office communications.

• Deliver a professional, friendly, and responsive service across the organisation.

• Identify opportunities to improve office systems and administrative processes.

• Support wider organisational projects and initiatives.

• Contribute ideas that enhance efficiency and improve the workplace experience.

The Person

Essential Criteria

• Experience in an Office Manager, Executive Assistant, Personal Assistant, Senior Administrator, or similar office coordination role.

• Previous experience supporting senior managers or executive-level staff.

• Excellent organisational skills with the ability to manage multiple priorities and deadlines.

• Strong diary management, meeting coordination, and minute-taking experience.

• Excellent communication and interpersonal skills.

• High level of attention to detail with the ability to handle confidential information professionally.

• Strong IT skills, including Microsoft Word, Excel, Outlook, and PowerPoint.

• Ability to work independently while collaborating effectively with colleagues across the organisation.

• A proactive, positive, and solutions-focused approach.

Package & Benefits

• Competitive salary.

• Permanent opportunity.

• Opportunity to work closely with senior leadership.

• Varied role offering genuine responsibility and autonomy.

• Supportive, collaborative, and values-driven working environment.

• Opportunity to shape the culture and day-to-day experience of the office.

• Ongoing learning and professional development opportunities.

• Meaningful work within an organisation making a real difference to communities across Northern Ireland.

How to Apply

To apply for this role, submit your CV via the application form provided. Alternatively, to speak in absolute confidence about this opportunity please contact Zeena Jackson via zeena.j@honeycomb.jobs.

Disclaimer

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all.

Please note: We are receiving an exceptionally high number of applications at present and will be unable to shortlist candidates who do not meet the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding.

This position is subject to an basic criminal record check through AccessNI. A criminal record will not necessarily be a bar to obtaining the position.