Office / Sales Coordinator

Honeycomb is delighted to partner with an established Manufacturing firm based in Trim, County Meath, to recruit for an Office/Sales Coordinator. The role is full-time and permanent, based on site, and would suit an accomplished administrator with sales order processing experience.

The Client
The client has been in operation since 1989, initially specialising in the manufacture of cardboard cores and tubes, and in 1997 they expanded their operation, setting up a sister company specialising in the manufacture of cardboard edge protectors and corner pieces for the stabilisation of palletised goods. The two companies coexist side by side and the successful candidate will be responsible for the administration of both.

The Role
The successful candidate will be responsible for the day-to-day administration of the office and will be the point of contact for pricing inquiries, taking & processing sales orders and managing customer accounts. Typical duties will include:

Sales duties

• First point of contact for both businesses, answering calls and emails.
• Provide quotations for new and existing customers.
• Process customer orders via email and telephone and transfer order information on to Works Orders for production.
• Create labels for dispatch orders
• Organise transportation of goods using haulier/courier services, ensuring goods are delivered within expected timeframes.
• Complete delivery dockets for all dispatched orders and price for invoicing.

Office duties

• Day to day administration of the office for both companies - filing, photocopying, post etc.
• Complete cheque lodgements and take to the Bank when required.
• Order stationery and supplies.
• Manage Timeclock for overtime records
• Organise training courses for Staff e.g. Manual handling, use of fire extinguishers, Forklift and retain a record of certification.
• Arrange yearly Forklift inspections with insurance provider.
• Complete Customer Questionnaires.
• Complete REPAK figures for customers where necessary.
• Complete surveys for Central Statistics Office.
• Maintain the Goods Inwards books confirming goods were received and invoiced price was as agreed
• Check Transport Invoices against internal lists.
• Transfer Sage Sales Reports to Excel monthly.
• Price Monthly Stock Sheets and extend values.

Essential Criteria

• At least 3 years' administration experience in an office environment.
• Experience of working with customers and building strong working relationships.
• Competent in the use of the MS Office package.
• Ability to prioritise and work on own initiative and with minimal supervision.

Package

• Salary for this role is up to €40K depending on skills and experience.
• Holiday leave + Stats
• On site car parking.

To speak in absolute confidence about this opportunity, please send an up-to-date CV via the link provided or contact Louise Quinn, Associate Director, Honeycomb Jobs Ireland.
If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss.
Honeycomb is committed to providing equality of opportunity to all.