Personal Assistant – Belfast – Up to 30,500K

Honeycomb is delighted to be exclusively working with our client, an independent and self-funding body which governs legal professionals across Northern Ireland, in the recruitment of a Personal Assistant with 5 years+ experience. This is a full-time, permanent role with a fantastic salary on offer and great company benefits. This is an organisation that can offer you job stability and long-term career growth.

Are you interested in working for an organisation that serves the public interest, advances the legal profession, and contributes to the overall well-being of society? The successful candidate will get the chance to immerse themselves in the legal field, gain in-depth knowledge, and stay current with legal developments, regulations, and best practices, alongside building a valuable network of connections within the legal community.

What's on offer:

• £27,021 - £30,775 depending on experience
• Monday to Friday - 9:00am to 5:00pm, with 1-hour unpaid lunch
• Generous pension contribution
• Private health insurance
• Equal Opportunities employer

About the role

• Provide high-level administrative support to two executives, including managing their calendars, scheduling appointments, and handling correspondence
• Assist in drafting, editing, and formatting documents, including legal documents, correspondence, reports, and presentations
• Coordinate and schedule meetings, conferences, and appointments
• Prepare meeting materials, take minutes, and ensure all logistics run smoothly
• Maintain organised records and filing systems for legal documents, contracts, case files, and other important records
• Conduct research on legal issues, cases, and other topics as required, and provide summaries and findings to executives
• Interact with clients, both in person and through correspondence, to facilitate communication and ensure their needs are met
• Help executives to manage their time effectively, reminding them of deadlines and important tasks
• Track and manage expenses, including processing invoices, reimbursements, and monitoring budgets
• Proficiency in using various office software and legal software applications for document management, research, and communication
• Act as a liaison between executives and other staff, clients, and external partners.
• Maintain strict confidentiality with sensitive legal and client information
• Address and resolve day-to-day issues and challenges to keep operations running smoothly
• Arrange travel logistics, including booking flights, accommodations, and transportation, and preparing itineraries for business trips or meetings as and when required

Essential experience and skills

• A minimum of five years' experience as a Personal Assistant or working in a support role, reporting directly to senior management in a private or public sector organisation, or professional body, where sensitivity, discretion and confidentiality are essential
• Experience of providing high level support to a senior person to include diary management, prioritisation of business and business planning
• Experience of adjusting work schedules to meet changing work priorities
• Demonstrate a high level of competence in the use and development of Audio-Visual platforms (such as Zoom, Microsoft Teams)
• Knowledge and experience of document management including preparing, collating, and distributing agenda and papers for a Committee, Board or Senior Management Team meetings within a busy working environment
• Knowledge and experience of dealing with correspondence received, processing routine and urgent responses, ensuring follow up and accurate file/record maintenance
• Knowledge and experience of dealing with correspondence received, processing routine and urgent responses, ensuring follow up and accurate file/record maintenance
• Demonstrate a high level of competence in the use of Microsoft packages (including Word, Outlook, Excel, and PowerPoint)
• Knowledge and experience of audio typing or digital dictation typing
• Excellent professional, organisational, interpersonal and communication skills with the ability to work well under pressure, to strict deadlines while maintaining a high degree of accuracy

Desirable experience and skills

• Experience of working at a senior level in an administrative or secretarial environment responsible for prioritising the allocation of work within a private or public sector organisation, or professional body
• Knowledge and experience of using software packages (such as DecisionTime, One Drive)
• Knowledge and experience of creating and maintaining hard and soft copy records and data spreadsheets to include developing and implementing improvements to existing systems

To speak in absolute confidence about this opportunity please send an up-to-date CV via the link provided or contact Juliet Bakovljev, Senior Recruitment Consultant at Honeycomb Jobs on 028 9620 7050.

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss.

Honeycomb is committed to providing equality of opportunity to all.

Even if this position is not right for you, we may have others that are. Please visit our website to view a wide selection of our current jobs - www.honeycomb.jobs