Personal Assistant (Charity)

Honeycomb Jobs is delighted to be working with a Charity Sector client, to recruit a permanent Personal Assistant to the Chief Executive (subject to funding) based in Belfast.

The Client - This Charity Sector organisation is dedicated to delivering on improving environmental education in schools in Northern Ireland, increasing public engagement for communities in need and raising environmental standards for the places where people spend time.

The Role - Applications for this role close on 21st March with the view of interviews to be held on 4th April in person. The role is part funded through the DAERA Environmental Fund.

Duties will include but will not be limited to:

• Prioritising meetings and appointments in line with organisational priorities.
• Diary management.
• Arranging, co-ordinating attendees, booking rooms and refreshments.
• Making travel and accommodation bookings.
• Preparing and circulating papers in advance of meetings.
• Minute taking for meetings, including (but not limited to) Chief Executive, Boards and Board Sub-Group meetings.
• Dealing with emails, correspondence, and communications for the Chief Executive, including general enquiries.
• Generating reports as needed, proactively seeking information, and staying abreast of developments within NI.
• Researching, requesting, and collating information on behalf of the Chief Executive.
• Providing high quality reception to guests at meetings and in the office.
• Preparing rooms in advance of meetings and managing room bookings.
• Acting as first point of contact with the organisation.

The Person

As the successful candidate you will have the following background and experience:

Essential:

• A minimum of one year's previous experience in providing personal assistant functions.
• Demonstrable experience of organisational and administrative skills.
• Ability to record meetings accurately and promptly generate minutes.
• Excellent oral and written communication skills with at least Grade C in English Language (or equivalent).
• At least Grade C GCSE (or equivalent) in Mathematics with excellent numerical and analytical skills and the ability to analyse data and financial information.
• Well-developed ICT skills, especially using the Microsoft Office suite.
• Full current driving licence and/or access to a suitable means of transport to enable you to carry out the duties and responsibilities.

Desirable:

• Experience of working in the voluntary sector.

To speak in absolute confidence about this opportunity please send an up to date CV via the link provided or contact David McClure, Senior Recruitment Consultant at Honeycomb on 02896 207050.

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss.

Honeycomb is committed to providing equality of opportunity to all.

Even if this position is not right for you, we may have others that are. Please visit Honeycomb to view a wide selection of our current jobs www.honeycomb.jobs

** Please note, we are receiving an exceptionally high number of applications and present and will be unable to shortlist candidates who are not meeting the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding. **