Receptionist / Administrator (Temporary, Charity)

Honeycomb Jobs is delighted to be working with a Charity Sector client, to recruit an immediately available temporary Receptionist/Administrator based in Belfast.

The Client - This Charity Sector organisation works with people of all ages in communities throughout Northern Ireland through our diverse social care projects, cross-community programme and two congregations.

The Role - To provide a customer facing reception and call handling service at Head Office and provide day to day administrative assistance support to a range of departments as required.

Duties will include but will not be limited to:

• Meeting and greeting clients and visitors at reception in a friendly and courteous manner and directing them as appropriate and maintaining the highest standards of presentation in the reception area at all times.
• Handling telephone calls, dealing with enquiries and relaying accurate messages as required and responding appropriately to any questions and queries.
• Managing the email mailbox, including checking voicemails and forwarding on to appropriate person.
• Managing the incoming and outgoing post, ensuring it is dealt with in a timely manner.
• Maintenance of the franking machine.
• Setting up the online video conference meeting as and when required.
• Creating staff ID badges and programming carpark fobs as and when needed.
• Supporting the reconciliation of facilities credit card purchases.
• Setting up of meeting rooms and hot desks before and after use.
• Managing the room booking and car park booking dairies.
• Carrying out weekly basic health and safety checks.
• Proficiently undertake a range of administration duties including the preparation of correspondence (letters, e-mails, circulars) formatting of reports and minute taking.

The Person

As the successful candidate you will have the following background and experience:

Essential:

• Have a minimum of 1 years' experience of working in a reception/administrative role.

• Strong communication and organisational skills and ability to successfully manage and prioritise own workload, with an ability to work under pressure and to tight deadlines.
• Proactive approach and proven experience of contributing positively as part of a team and ability to work independently when required.
• A high level of computer literacy, including proven experience of using Outlook, Word and Excel.

• Work daily on site - no remote working available for this role.

To speak in absolute confidence about this opportunity please send an up to date CV via the link provided or contact David McClure, Senior Recruitment Consultant at Honeycomb on 02896 207050.

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss.

Honeycomb is committed to providing equality of opportunity to all.

Even if this position is not right for you, we may have others that are. Please visit Honeycomb to view a wide selection of our current jobs www.honeycomb.jobs

** Please note, we are receiving an exceptionally high number of applications and present and will be unable to shortlist candidates who are not meeting the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding. **