Band 3 Administrator Ulster Hospital(temp)

Honeycomb are pleased to work with the Ulster Hospital to recruit a Band 3 Administrator - Medical Workforce Planning Team

• Ulster Hospital | Monday-Friday | 9.00am-5.00pm
• Band 3 £12.75 per hour

Looking for a rewarding administrative role with excellent work-life balance? This could be the opportunity for you!

We are looking for an enthusiastic, organised, and proactive Band 3 Administrator to join our Medical Workforce Planning Team at the Ulster Hospital.

If you are someone who enjoys working with data, has excellent attention to detail, is confident using Excel and takes pride in delivering a high-quality administrative service, we would love to hear from you!

The Role

You will provide essential administrative support to the Medical Workforce Planning Team, helping to ensure the effective coordination and maintenance of workforce information and administrative processes.

Your duties will include:

• Providing comprehensive administrative support to the Medical Workforce Planning Team.
• Maintaining, updating, and analysing workforce information and spreadsheets.
• Using Microsoft Excel to manage data, maintain trackers and produce accurate reports.
• Ensuring workforce records and information are accurate, up to date and appropriately maintained.
• Managing telephone calls, emails, and general enquiries professionally.
• Preparing correspondence, reports, and other documentation.
• Supporting meetings, workforce planning activities and associated administrative processes.
• Collaborating closely with colleagues and stakeholders to ensure the smooth running of the service.
• Handling sensitive and confidential information with discretion and professionalism.

Essential Criteria

• 5 GCSEs including Maths and English
• Strong Microsoft Excel skills are essential for this position.
• 12 Months Admin experience

We are particularly interested in candidates who have:

• Strong working knowledge of Microsoft Excel, including the ability to manage spreadsheets, organise data, use formulas and maintain accurate records.
• Excellent IT and general administrative skills.
• A high level of accuracy and attention to detail.
• Strong organisational and time-management skills.
• The ability to prioritise workloads and meet deadlines.
• Excellent communication and interpersonal skills.
• A proactive approach and the ability to use initiative.
• The ability to work effectively both independently and as part of a team.
• An understanding of the importance of confidentiality when handling sensitive workforce information.

Previous administrative experience is desirable, and experience working with workforce data or within a healthcare environment would be advantageous.

Why join us?

We know that a good job is about more than just the work itself!

This opportunity offers:

• Monday-Friday working, 9am-5pm.
• No weekend or evening working.
• An excellent opportunity to develop your administrative and data management skills.
• The chance to gain valuable experience in medical workforce planning.
• The opportunity to work within an important and supportive healthcare team.
• A varied role where your contribution helps support the effective delivery of healthcare services.

Location

Ulster Hospital, Dundonald.

Ready to take the next step?

If you are organised, enthusiastic, confident with Excel and looking for a role where you can put your administrative and IT skills to good use, we would love to hear from you.

Join our Medical Workforce Planning Team and play your part in supporting the people who deliver patient care.

Please refer to the full job description and person specification for further details of the essential and desirable criteria.

My recruitment recommendation: I would make the Excel requirement particularly prominent in the job-board advert. If you need someone who can genuinely work with workforce data, I would specify whether you expect candidates to have experience with:

• VLOOKUP/XLOOKUP
• Pivot tables
• Formulas and data validation
• Maintaining and analysing large spreadsheets

Interested in joining us?

If you are enthusiastic, dependable, and ready to be the friendly face of our service, we would like to hear from you!

Please note: Applicants should clearly demonstrate how they meet the essential criteria within their application form. Enhanced AcessNI checks and a health assessment may be required as part of the recruitment process.

To apply confidentially, please submit your CV via the application link provided. Alternatively, you can contact Geraldine Stevenson if you require any further information about the position.

If you need any reasonable adjustments or additional assistance during the recruitment process, please let us know and we will be happy to make the necessary arrangements.

Please note that successful candidates may be required to undergo a Basic or Enhanced AcessNI check, with a fee of £18+. Having a previous conviction will not automatically prevent an appointment, and any information disclosed will be treated with the appropriate level of confidentiality.

Honeycomb is committed to providing equal opportunities throughout the recruitment process. Due to the high volume of applications we receive, we may not be able to respond to every applicant individually. We would, however, like to thank everyone who expresses an interest in this opportunity.

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